- Day-to-day Bookkeeping: Maintain accurate financial records by logging daily transactions, accounts payable, and accounts receivable.
- Invoicing & Billing: Generate client invoices, follow up on outstanding payments, and verify vendor bills against purchase orders.
- Bank Reconciliation: Perform regular bank reconciliations and manage petty cash handling.
- Financial Reporting: Support the senior management team in preparing monthly financial summaries and balance sheets.
Procurement & Vendor Management
- Sourcing & Negotiation: Identify reliable suppliers, request quotes, and negotiate competitive pricing, payment terms, and delivery schedules.
- Purchase Order Management: Prepare, issue, and track Purchase Orders (POs) through to fulfillment.
- Inventory Control: Monitor inventory levels to prevent stockouts or overstocking, and cross-verify physical stock with system records.
- Vendor Relations: Build and maintain robust, long-term relationships with key vendors while evaluating their performance regularly.
- Logistics Coordination: Coordinate with logistics providers to ensure timely delivery of goods and resolve any shipping discrepancies or damages.