Job Title: Executive Assistant to Managing Director
Location: Mohali, Punjab
Availability: Immediate Joiner Preferred
Employment Type: Full-Time, Work from Office
Role Summary
We are seeking a highly organized, proactive, and technically sound Executive Assistant to support the Managing Director. This role is unique, it does not involve traditional calendar management or meeting scheduling. Instead, it requires a professional capable of acting as the MD's direct representative for client interactions, taking full ownership of critical data management, utilizing advanced AI tools to optimize workflows, overseeing billing compliance, planning national exhibitions, and executing on-ground operational and HR tasks. The ideal candidate will seamlessly handle executive customer relations, ensure key clients receive a premium experience, streamline internal workflows, manage pending Excel workloads, and ensure that strategic directives are executed efficiently across our nutraceutical manufacturing and D2C brand operations.
Key Responsibilities

Executive Client Liaison, Exhibitions

- Act as the primary point of contact and direct representative for the Managing Director in interactions with key B2B clients, distributors, and customers.
- Lead the end-to-end planning, preparation, and participation in industry exhibitions, trade shows, and corporate events held across the country to expand our brand presence.
- Oversee the end-to-end experience for key clients, ensuring they receive a premium, executive-level experience during plant visits, exhibitions, and meetings, representing the company with the highest standard of professional courtesy.
- Manage executive-level customer relations, addressing inquiries, resolving issues proactively, and ensuring high client satisfaction on behalf of the MD.
- Draft, review,



and manage internal and external communications, utilizing advanced AI tools and CRM platforms to track client interactions and lead management.
- Organize travel itineraries, accommodations, and prepare detailed travel plans for the MD when required.

Advanced Data Management & Excel Operations

Cross-Functional Coordination, HR Support & Plant Oversight

Qualifications & Experience

- Education: A qualified degree is a MUST (e.g., MBA, B.Tech/M.Tech in Food Technology, or an equivalent professional qualification). The role requires the aptitude to understand technical product details, nutraceutical manufacturing terms, and complex business operations.
- Experience Required: Minimum 2 to 5 years of experience in an Executive Assistant, Client Liaison, or operations/data coordination role, ideally within the manufacturing, FMCG, or pharmaceutical/nutraceutical sectors.

Required Skills & Testing

- Advanced Excel (MANDATORY): Deep proficiency in advanced Excel is non-negotiable. Must be highly skilled in using complex formulas (VLOOKUP/XLOOKUP, IF conditions), Pivot Tables, data validation, conditional formatting, and generating dynamic dashboards.
- ⚠_Important Note: A practical test of your Advanced Excel skills will be conducted at the time of the face-to-face interview._
- Advanced AI Tools: Must be highly proficient in utilizing modern AI tools (e.g., ChatGPT, Gemini, etc.) to enhance productivity,



draft professional communications, summarize complex data, and optimize daily workflows.
- Compliance & Billing Knowledge (MANDATORY): Must have practical, hands-on knowledge of working on GST portals, generating e-way bills, and processing e-invoicing to effectively monitor and step in when necessary.
- CRM Software: Strong proficiency in working with CRM and task management software (experience with Bitrix24 is a major advantage) for client and workflow management.
- Client Handling & Professionalism: Polished, confident demeanor with strong relationship-building skills to represent the MD to external stakeholders effectively.
- Communication: Exceptional English written and verbal communication skills.
- Agility & Problem Solving: Proactive mindset with the ability to anticipate the MD's needs, handle off-hours communications, filter distractions, and resolve bottlenecks independently.

Working Hours & Benefits

- Schedule: Monday to Saturday (8 working hours per day).
- Benefits: Casual Leave (CL), Sick Leave (SL), and Earned Leave (EL) benefits provided.

How to ApplyPlease apply only if you genuinely believe your profile matches the mentioned requirements and you are seriously interested in the position.
To apply, please send the following details to our HR team on WhatsApp at +91-XXXXXXXXXX:

- Your current location
- Total relevant experience
- Current salary (CTC)
- Expected salary
- Notice period / Joining availability
- Preferred time for a call or office visit/interview
- LinkedIn Link (MANDATORY: Applications without a valid LinkedIn profile link will be strictly rejected)

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance

Work Location: In person

📌 Executive Assistant to Managing Director (Sahibzada Ajit Singh Nagar)
🏢 Nutrition Shoppe
📍 Sahibzada Ajit Singh Nagar