About the Role

Pillar & Nest is looking for an organised, proactive, and detail-oriented skilled to support daily office operations, manage documentation, coordinate with vendors, and assist with client service and after-sales reporting. The ideal candidate should have good communication skills, strong administrative abilities, and the confidence to build and maintain professional relationships with vendors and service providers.

Key Responsibilities

1. Office Administration & Documentation

Manage day-to-day office administration and maintain organised records.

Prepare, update, and maintain documents, reports, forms, and spreadsheets.

Handle filing, data entry, quotations, invoices, and other business documentation.

Ensure records are accurate, up to date, and easily accessible.

2. Vendor Coordination & Onboarding

Identify and communicate with vendors and service providers across relevant categories.

Collect vendor details, quotations, service information, and required documents.

Assist with vendor registration, onboarding, and maintaining the vendor database.

Follow up with vendors regarding pricing, availability, service delivery, and pending requirements.

Build and maintain professional relationships with vendors.

3. Client Coordination & After-Sales Support

Follow up with clients after services have been delivered to ensure satisfaction.

Collect client feedback and coordinate the resolution of any concerns.

Prepare after-sales reports, service summaries,



and follow-up documentation as required.

Coordinate with internal teams and vendors to ensure timely completion of tasks.

4. General Operations Support

Assist with scheduling appointments, meetings, and vendor visits.

Coordinate service requests and maintain records of completed and pending work.

Support the team with other administrative and operational tasks as required.

Skills & Qualifications

Graduate in any discipline.

Previous experience in office administration, documentation, operations, or vendor coordination is preferred.

Good verbal and written communication skills.

Basic to good knowledge of MS Office, particularly Excel, Word, and email.

Strong organisational skills and attention to detail.

Comfortable speaking with vendors, negotiating basic quotations, and following up professionally.

Ability to multitask, maintain records, and work independently.

A proactive attitude, willingness to learn, and a customer-focused approach.

Ideal Candidate

We are looking for someone who is dependable, presentable, organised, and comfortable handling both desk-based administrative work and external coordination. The candidate should be willing to take ownership of assigned tasks and ensure that documentation, vendor onboarding, and follow-ups are completed efficiently.

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

- Flexible schedule
- Paid sick time

Work Location: In person

📌 Operations and Vendor Coordination Executive (Panaji)
🏢 Pillar and Nest
📍 Panaji