Planning and coordinating for all services in front office like visitors, inward and outward movement of documents, goods and services.
Monitoring consumption of services like electricity, telephone, etc. for staff requirements at office locations and non-production areas at units.
Coordinating with various service providers for various facility management related activities.
Identifying vendors for purchase of regular office supplies and providing inputs on negotiated/market rates to the functional head for contract finalization.
Issuing office supplies to various personnel based on their requirements from time to time.
Maintaining records of all services provided by the Administration function to different offices.
Monitoring stock levels of all items supplied by Administration to ensure cost control initiatives are adhered to.
Liaison and maintaining relationships with various Governmental departments for various administration matters.
Maintaining an inventory and register of all fixed assets for respective office locations and providing the updated data to Accounts team for charging of depreciation.
Procurement of office supplies and ensuring their availability as required.
Monitoring service levels of all vendors and providing feedback to superiors to enable initiation of steps for their improvement.
Coordinating with various service providers like travel, hotel, accommodation, security, housekeeping, etc. for providing service to all employees.
Providing periodic Administration related MIS and reports to functional head.
Identifying insurance companies and ensuring all fixed assets and material, transport, offices insurance requirements are complied with.
Identifying project contractors for constructing, and furniture fit-outs for recent offices to be set up.
Monitoring attendance of all employees and providing it to Accounts team for payroll processing.