1. Position Summary

Badgefree.com is seeking a highly organized, discreet, and proactive Senior Executive Secretary to provide comprehensive administrative, operational, and strategic support to our senior leadership. Operating in a fast-paced, AI-driven HR-tech environment, you will act as the operational linchpin for our C-suite. This hybrid role requires managing complex, multi-time-zone schedules, safeguarding confidential correspondence, facilitating board-level engagements, and coordinating cross-functional projects to ensure executive efficiency.

2. Key Responsibilities

Complex Calendar & Time-Zone Management: Proactively manage and optimize executive calendars, resolving scheduling conflicts across global time zones with high precision and foresight.

Meeting & Board Coordination: Coordinate high-stakes internal meetings, external stakeholder interactions, and virtual board sessions. Prepare detailed agendas, attend sessions, record accurate meeting minutes, and track actionable items through to completion.

Confidential Correspondence & Documentation: Handle sensitive company and personnel information with utmost discretion, professionalism, and integrity. Draft, review, and format executive emails, formal correspondence, reports, and presentations.

Project & Workflow Coordination: Partner with leadership and internal teams to track ongoing initiatives, manage follow-ups, and support administrative workflows across hybrid, distributed environments.

Logistical & Event Support: Oversee travel planning, virtual event coordination, and office-to-remote communication bridges.

3. Competency Architecture & Behavioral Indicators

A. Core Professional Competencies

Executive Support Mastery: Demonstrated expertise in high-level executive administration, calendar curation, professional writing, and travel management.

Technical Fluency: Advanced proficiency in modern productivity suites (Google Workspace, Microsoft Office), video conferencing tools (Zoom,



MS Teams, Google Meet), and collaborative task management platforms.

Communication Excellence: Outstanding written and verbal communication skills capable of representing the C-suite with clarity, polish, and poise.

B. Behavioral & Soft Skills

Discretion & Integrity: Unwavering commitment to handling confidential information with absolute security and professional ethics.

Proactive Prioritization: Exceptional time-management and multi-tasking skills with the ability to anticipate executive needs before they arise.

Adaptability & Self-Management: High emotional intelligence and self-direction, thriving in a rapid-paced, technology-driven, hybrid startup environment.

4. Qualifications & Experience

Education: Bachelor’s degree in business administration, Communications, or a related field (or equivalent professional experience).

Experience: Prior experience supporting C-level executives or senior leadership, preferably within fast-growing technology, SaaS, or HR-tech organizations.

Domain Bonus: Familiarity with HR processes, systems, or an interest in AI-driven HR solutions will be considered a strong advantage.

5. Working Conditions

Working Days: Monday to Friday.

Working Hours: 9:30 AM to 6:30 PM IST, with reasonable flexibility for meetings across time zones.

Work Location: Bengaluru, Karnataka.

Work Arrangement: Hybrid, with office attendance based on business requirements.

Travel: Occasional domestic travel may be required for leadership meetings or business events. International travel is not expected as a regular requirement.

6.



Compensation & Benefits

Annual CTC: ₹8,00,000 to ₹12,00,000, depending on relevant experience and demonstrated skills.

Performance Incentives: No separate variable-pay component proposed; compensation will be structured within the stated CTC.

Benefits: Paid leave, medical insurance and applicable employee benefits as part of the overall employment package.

Travel Reimbursement: Business-related travel expenses will be reimbursed as per company policy.

7. Reporting & Key Stakeholders

Reporting To: CEO / designated senior executive.

The role will coordinate with senior leadership, internal teams, clients, business partners and vendors to ensure timely communication and smooth execution of executive priorities.

8. Key Performance Indicators

Performance will be evaluated on:

Calendar Management: Accuracy of schedules and timely resolution of conflicts.

Meeting Coordination: Timely preparation of agendas, minutes and action trackers.

Communication: Accuracy, clarity and professionalism of correspondence and documents.

Follow-through: Completion of assigned tasks and follow-ups within agreed deadlines.

Confidentiality: Responsible handling of sensitive company and personnel information.

9. Application & Selection Process

Candidates will undergo resume screening, a practical assessment of executive-support skills, and a structured interview. Shortlisting will be based on relevant experience, demonstrated competencies and a standardised evaluation scorecard.

10. Equal Opportunity & Role Scope

Badgefree.com will evaluate candidates on job-related qualifications, experience and competencies. The responsibilities listed above represent the main requirements of the role and may evolve with business needs.

Pay: ₹800,000.00 - ₹1,200,000.00 per year

Benefits:

- Work from home

Work Location: Hybrid remote in Bangalore City, Bengaluru, Karnataka

📌 Senior Executive Secretary (Bengaluru)
🏢 Badgefree
📍 Bengaluru