JOB DESCRIPTION (JD)

1. Job Details

Job Title: Retail Accounts Executive

Department: Accounts & Finance

Reporting To: Accounts Manager / Store Manager / Management

Industry: Retail Textile Showroom / Supermarket

Job Location: Dharmapuri

2. Job Purpose

To maintain accurate financial records, manage daily sales and purchase entries, monitor cash transactions, reconcile accounts, and ensure proper financial documentation in accordance with company policies and applicable statutory requirements.

3. Roles and Responsibilities

A. Daily Sales & Cash Management

Verify daily sales reports and billing summaries.

Reconcile cash, UPI, debit/credit card, and other payment transactions.

Verify cash collections against POS billing reports.

Prepare daily sales and cash collection reports.

Identify and report cash shortages or excess amounts.

Ensure proper handover and documentation of daily cash collections.

B. Purchase & Vendor Management

Record purchase invoices and supplier bills.

Verify invoices against purchase orders and Goods Receipt Notes (GRN), where applicable.

Maintain supplier accounts and outstanding payment details.

Prepare supplier payment schedules.

Follow up on pending invoices, credit notes, and payment discrepancies.

C. Accounting & Data Entry

Enter daily transactions into accounting software.

Maintain sales, purchase, receipt, and payment vouchers.

Record expenses and petty cash transactions.

Maintain accounts payable and accounts receivable records.

Ensure accurate ledger entries and supporting documentation.

Maintain proper filing of invoices, bills, vouchers, and financial records.

D. Bank & Payment Reconciliation

Reconcile bank statements with company books.

Verify UPI, card settlement,



and online payment reports.

Identify discrepancies and coordinate with the concerned departments.

Track pending deposits and payment settlements.

E. Inventory & Stock Accounting Coordination

Verify stock purchase values against invoices and GRN records.

Coordinate with the inventory team regarding stock discrepancies.

Support physical stock verification and stock valuation.

Review stock adjustments, returns, damages, and related accounting entries.

Coordinate with the purchase and store teams to resolve stock-related financial discrepancies.

F. Payroll & Employee-Related Accounting

Coordinate with HR to verify attendance and payroll inputs.

Assist in salary, overtime, incentive, and deduction calculations.

Maintain salary payment records.

Verify employee advances and recoveries as per approved company policies.

G. MIS & Management Reporting Prepare and submit the following reports:

Daily Sales Report

Daily Cash Collection Report

Cash Shortage / Excess Report

Daily Expense Report

Supplier Outstanding Report

Customer Outstanding Report, where applicable

Bank Reconciliation Report

Monthly Profit and Loss Statement inputs

Stock Valuation and Stock Discrepancy Reports

Monthly Accounts Summary

H. Statutory Compliance Support

Maintain accounting records required for statutory compliance.

Coordinate with the CA / auditor for GST, TDS, and other applicable filings.

Verify GST details on purchase and sales invoices.

Maintain supporting documents for audits.

Ensure that statutory records and filings are completed within applicable deadlines under the guidance of the Accounts Manager

Contect person :

PH : (phone hidden)

Pay: ₹10,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Accounts Executive (Dharmapuri)
🏢 Textiles shop
📍 Dharmapuri