Key Responsibilities
/ Duties Payroll Management : (70%)
• Sole Custodian of the employee master (of all entities – on HRMS and manual); regular updation of the same
• Execute monthly payroll through an outsourced partner; manage leaves/attendance through the HRMS system and prepare monthly input sheets for payroll execution.
• Checking & verifying calculations of monthly salary registers with input sheet and processing the same.
• Managing Income Tax at source – calculated through the system
• Managing Salary disbursement Online process of multiple entities.
• Managing Statutory payments related to salary
- Coordinating with the accounts team for the same (TDS, profession tax, Provident Fund, ESIC & MWMF)
• Coordinate with the statutory consultant for generating PF challan/ ESIC challan and cross-checking it with salary register & FNF statements
• Coordinate with Banks and internal HR team for new joinee bank accounts
• Release staff loans with proper approvals, prepare staff loan file, and also deduct monthly salary advance.
• Coordinate with internal teams for approvals of retention/ performance/ assured bonus payout as and when applicable and payout of the same.
• Verify Full & final statements and coordinate with Ex
- Employees for approval and final disbursement as per process
• Generate ad-hoc reports to analyze payroll data / audit-related data, maintaining MIS as required
• Generate monthly salary statements & update the salary budget statement.
• Reconciliation of Payroll & Auditing
• Ensuring smooth online functioning of the investment and proof collection process online
• Collecting Flexi-reimbursement claims from eligible employees and preparing an input file for submission to Payroll partners every month-end.
• Checking Flexi-reimbursement registers with input and processing them.
• Quarterly 24Qs reconciliation with payroll partners (TDS) and internal accounts Team
• Managing Annual filings –(Posh/ Bonus/ Maternity) Employee Life cycle Management: (30%)
• Ensuring all salary-related paperwork is received for all new joiners (Coordinating with internal HR team – HRMS onboarding is complete)
• Issuing Offer Letters/ Appointment letters/ confirmation letters/ relieving letters as per set process and timelines
• Assisting Head HR in performance appraisal master updating and letter issuance
• Being the SPOC for all HRMS/ Payroll related queries for employees Education/Technical Skills
• Should be a graduate from Accounting / Finance / Commerce faculty
• Robust computer proficiency, including Microsoft Office Suite and advanced MS Excel skills.
• Should have min 4 years of experience on an HRMS system for employee lifecycle and payroll management Work Experience / Knowledge
• Minimum 4 years of work experience in handling Payroll accounting.
• Knowledge of Indian Accounting Principles and taxation guidelines.
• Knowledge of Statutory Compliances related to Payroll
• Experience in using accounting software packages to process and report transactions
• Practical knowledge of accruals accounting, including preparing journals for accruals and pre-payments. Skills / Other Attributes Required
• Accurate approach with attention to detail
• Proactive with a positive outlook and willingness to embrace change
• Should be a team player
• Ambitious and enthusiastic for continuous learning
• Smart time management & working skills Work
Location:
Nariman Point, Mumbai Work Timing: 9.30 am to 6 pm, 1st Saturday Working