Job Title: Front Office Executive

Department: Administration / Front Office

Reporting To: Admin Manager / HR Manager

Job Location: [Company Location]

Employment Type: Full-time

Job Summary

We are looking for a friendly, qualified, and well-organized Front Office Executive to manage reception activities, greet visitors, handle incoming calls, coordinate meetings, and provide administrative support. The ideal candidate should have good communication skills, a positive attitude, and the ability to manage multiple tasks efficiently.

- Key ResponsibilitiesWelcome and greet visitors, clients, and guests professionally.
- Handle incoming and outgoing telephone calls and direct them to the appropriate departments.
- Manage visitor entries and maintain visitor registers.
- Receive, sort, and distribute incoming and outgoing mail, courier packages, and documents.
- Schedule appointments, coordinate meetings, and maintain meeting room arrangements.
- Maintain the reception area in a clean, organized, and presentable manner.
- Provide administrative support, including filing, data entry, photocopying, scanning, and documentation.
- Coordinate with HR, administration, and other departments for day-to-day activities.
- Maintain records, registers, and office-related documents.
- Respond to general inquiries and provide accurate information to visitors and employees.




- Monitor office supplies and inform the concerned department when replenishment is required.
- Ensure confidentiality and follow company policies and procedures.
- Perform other administrative duties as assigned by the management.
- Qualifications and SkillsAny degree or diploma in a relevant field.
- Good verbal and written communication skills.
- Basic computer knowledge, including MS Office, email, and data entry.
- Good interpersonal and customer service skills.
- Strong organizational and multitasking abilities.
- Professional appearance, positive attitude, and courteous behavior.
- Ability to work independently and as part of a team.
- Experience
- Freshers can apply.
- Previous experience in reception, front office, customer service, or administration will be an added advantage.
- Key Competencies
- Communication and interpersonal skills
- Time management and punctuality
- Problem-solving ability
- Attention to detail
- Professionalism and patience
- Team coordination
- Performance Indicators (KPIs)Visitor handling and customer satisfaction
- Timely and accurate call management
- Proper maintenance of records and registers
- Efficient appointment and meeting coordination
- Reception area maintenance and overall professionalism

Salary: As per company standards and candidate experience.

📌 Receptionist / Front Office Executive (Hyderabad)
🏢 The Exotica Resort
📍 Hyderabad