Job description:

Job Title: Hostel Warden
Department: Girls’ Hostel Administration
Reports To: Hostel Warden / Principal / Hostel Superintendent

Job Summary

The Assistant Hostel Warden is responsible for assisting the Hostel Warden in the effective administration and day-to-day management of the college girls’ hostel. The role focuses on ensuring the safety, security, discipline, welfare, and overall well-being of female students while maintaining a supportive, respectful, and student-friendly residential environment.

Key Responsibilities

- Assist the Hostel Warden in the overall administration and smooth functioning of the girls’ hostel.
- Ensure the safety and security of female students and monitor compliance with hostel rules and regulations.
- Maintain student attendance, leave applications, visitor registers, and entry and exit records.
- Monitor students’ movements and ensure compliance with prescribed hostel timings and permission procedures.
- Address students’ concerns, provide guidance, and handle grievances with sensitivity, confidentiality, and professionalism.
- Conduct regular inspections of hostel rooms, common areas, washrooms, and other facilities to ensure cleanliness, hygiene, and proper maintenance.
- Coordinate with housekeeping, security, maintenance, and other support staff to ensure efficient hostel operations.
- Provide appropriate support during medical emergencies and coordinate with college authorities and healthcare providers when required.
- Maintain discipline and resolve student-related issues fairly and in accordance with institutional policies.
- Communicate with parents or guardians regarding student welfare, attendance,



and emergencies, as authorized by the institution.
- Maintain accurate administrative records, reports, and incident documentation.
- Assist in organizing hostel meetings, student activities, awareness programmes, and welfare initiatives.
- Ensure compliance with college policies, student safety guidelines, and emergency procedures.
- Maintain a professional, approachable, and caring relationship with students while respecting their privacy and dignity.

Qualifications and Skills

- Graduate in any discipline; relevant qualifications in administration, education, counselling, or student welfare are an advantage.
- Previous experience in hostel administration or student supervision is preferred.
- Excellent communication, interpersonal, and organizational skills.
- Ability to manage student discipline and resolve conflicts tactfully.
- Robust sense of responsibility, integrity, and confidentiality.
- Basic computer skills and proficiency in maintaining administrative records.
- Ability to respond calmly and effectively to emergencies and sensitive situations.

Key Competencies

- Student safety and welfare
- Hostel administration and supervision
- Discipline and conflict resolution
- Communication and interpersonal relations
- Emergency management
- Team coordination and record keeping

Working Conditions

The position requires regular supervision of hostel premises, flexibility in working hours, and availability to attend to urgent student welfare or safety concerns as required by the institution.

Benefits:

- Food provided

Work Location: In person

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Hostel Warden (India)
🏢 HKBK College of Engineering
📍 India