Urgent Hiring | Executive Assistant to Managing Director (EA to MD) | Pharma Contract Manufacturing

Dear Candidates,

Greetings!

- Job Title: Executive Assistant to Managing Director (EA to MD)
- Industry: Pharmaceutical / Pharma Contract Manufacturing
- Department: Management / MD Office
- Experience: 10-20 Years
- Qualification: Graduate in any discipline; MBA preferred
- Job Location: Dehradun / Selaqui, Uttarakhand
- Employment Type: Full-time

Job Summary We are looking for a highly organised, proactive and professional Executive Assistant to the Managing Director to provide executive-level administrative, coordination and confidential support. The candidate will be responsible for managing the MD's calendar, meetings, correspondence, follow-ups and coordination with senior management, plant teams, customers, vendors and other stakeholders in a pharmaceutical contract manufacturing environment.

Key Responsibilities

- Manage the Managing Director's calendar, appointments, meetings, travel arrangements and daily schedule.
- Coordinate meetings with departmental heads, plant heads, clients, vendors, consultants and other business associates.
- Prepare meeting agendas, presentations, minutes of meetings and action-taken reports.
- Follow up with department heads on pending tasks, management decisions, deadlines and business priorities.
- Draft, review and manage professional emails, letters, reports and confidential correspondence.
- Coordinate with Production, QA, QC, Regulatory Affairs, Purchase, Finance, HR, Sales and Supply Chain teams to obtain updates and facilitate timely decisions.
- Track key business activities, operational reports, management instructions and important deliverables.
- Assist in preparing MIS reports, management dashboards,



presentations and business review documents.
- Handle confidential company information, sensitive documents and management communications with discretion.
- Coordinate domestic and international travel, hotel bookings, itineraries and meeting logistics.
- Maintain records of important documents, approvals, agreements and correspondence.
- Support the MD in special projects, business reviews, client visits, audits and other management assignments.
- Ensure timely communication of management decisions and monitor their implementation.
- Handle additional responsibilities assigned by the Managing Director.

Required Skills and Competencies

- Excellent verbal and written communication skills.
- Solid organisational, planning and time-management abilities.
- Proficiency in MS Office, particularly Excel, Word and PowerPoint.
- Strong follow-up, coordination and stakeholder-management skills.
- Ability to prepare professional reports, presentations and meeting minutes.
- High level of confidentiality, integrity and professionalism.
- Ability to multitask, prioritise urgent assignments and work under pressure.
- Solid attention to detail and problem-solving ability.

Preferred Candidate Profile

- Previous experience as an Executive Assistant, Personal Assistant, Executive Secretary or Management Assistant to a MD, CEO, Director or senior business leader.
- Experience in pharmaceutical manufacturing, pharma contract manufacturing, healthcare or another manufacturing organisation preferred.
- Exposure to coordination with plant operations and senior departmental heads.
- Candidates with strong executive communication and management reporting skills will be preferred.

Immediate Joiners Preferred Thanks & Regards

HR Department

📌 Urgent Hiring - Executive Assistant To Managing Director For Dehradun
🏢 East African India Overseas
📍 Dehradun