Company: Vinayak Global Solutions

Client Industry: Gems & Jewellery

Job Location: Mumbai, Maharashtra

Job Type: Full-Time

Experience: 5–15 Years

Department: Administration / Executive Office

Salary: As per experience and industry standards

Job Summary

Vinayak Global Solutions is hiring an experienced and well-organised Executive Assistant (EA) on behalf of our reputed client in the gems and jewellery industry.

The ideal candidate will provide administrative and secretarial support to senior management, manage schedules and meetings, coordinate travel arrangements, handle skilled correspondence, prepare reports, and ensure smooth day-to-day office operations.

Candidates with experience supporting Directors, Business Owners, CEOs, or senior management in the jewellery, luxury retail, trading, or corporate sectors are encouraged to apply.

Key Responsibilities

- Provide executive and personal administrative support to the Director / senior management.
- Manage calendars, appointments, meetings, and daily schedules.
- Handle emails, telephone calls, correspondence, and follow-ups professionally.
- Coordinate domestic and international travel, hotel bookings, itineraries, and transportation.
- Prepare reports, presentations, Excel sheets, letters, and other business documents.
- Organise meetings, prepare agendas, record Minutes of Meetings (MOMs), and track action items.
- Coordinate with internal departments, clients, suppliers, vendors, and other stakeholders.
- Maintain confidential business documents, records, and management-related information.
- Monitor deadlines, pending tasks, and important business commitments.





Required Skills & Qualifications

- Graduate in any discipline; additional administrative or secretarial qualifications will be an advantage.
- 5–15 years of relevant experience in Executive Assistance, Personal Assistance, Secretarial Support, or Office Administration.
- Experience supporting Directors, CEOs, business owners, or senior management.
- Proficiency in MS Office, particularly Excel, Word, PowerPoint, and email communication.
- Excellent verbal and written communication skills.
- Strong organisational, coordination, time-management, and follow-up skills.
- High levels of professionalism, discretion, confidentiality, and attention to detail.
- Ability to multitask and manage changing priorities effectively.

Preferred Industry Experience Candidates from the following industries will be preferred:
- Gems & Jewellery
- Corporate Offices and Business Houses

How to Apply Interested candidates can share their updated CV through either of the following channels:

Email: [email protected]

WhatsApp: +91 84468 30721

Email Subject: Application – Executive Assistant

Please mention your current location, total experience, current CTC, expected CTC, and notice period while applying.

Apply now to explore this opportunity with our client in the gems and jewellery industry!

How to Apply

Interested candidates can share their updated CV through:

WhatsApp: 84468 30721

Email: [email protected]

Pay: ₹300,000.00 - ₹650,000.00 per year

Benefits

- Health insurance
- Internet reimbursement
- Leave encashment
- Provident Fund

Work Location: In person

📌 Urgent Hiring: Executive Assistant – Gems & Jewellery Industry (Andheri)
🏢 Vinayak Global Solutions
📍 Andheri