Key Responsibilities

Travel & Accommodation

▪ Book flight/train/bus tickets and arrange hotel accommodations for employees and autorised guests.

▪ Coordinate travel requirements with department POCs and share confirmed itineraries.

▪ Handle cancellations, rescheduling, refunds and last-minute travel changes.

▪ Manage the Uber for Business account, monitor usage, and ensure adherence to company guidelines.

Expense Tracking & Reporting

▪ Maintain accurate trackers for travel bookings, expenses, payments, cancellations,

and refunds.

▪ Reconcile booking records with invoices and vendor statements, identifying and resolving discrepancies.

▪ Prepare periodic reports on travel expenditure and logistics costs for review by the

Facility Manager and Finance team.

Asset & Inventory Management

Track the issuance and return of IT equipment used for training programs and events.

Maintain book and other goods inventory records, coordinate stock dispatch, and reconcile quantities sold, returned,



and remaining after events.

Prepare inventory and sales reconciliation reports and flag discrepancies.

Qualifications & Skills

▪ 1 – 4 years of experience in travel ticket booking or travel desk operations, with hands-on experience booking flights, trains, and buses.

▪ Good working knowledge of MS Excel or Google Sheets, including formulas,

filters, pivot tables, and report preparation.

▪ Solid numerical aptitude and experience handling expense tracking, billing, or financial reconciliation.

▪ Excellent attention to detail, organizational skills, and follow-up abilities.

▪ Good communication skills and the ability to coordinate with multiple teams and vendors.

▪ High integrity and accountability when handling company funds, records, and assets.

Work Location: In person

📌 Travel and logistics coordinator (Seshadripuram)
🏢 Quantum Leap Learning Solutions
📍 Seshadripuram