Job highlights

- Experience: 1 to 3 years of hands-on experience in office administration,travel coordination,event planning,or facility operations (relevant internships count)
- Visa Assistance: Guide team members through the visa application process,coordinate required paperwork,and track application timelines

Job Summary We are seeking an energetic and detail-oriented Operations Associate with 1 to 3 years of experience to coordinate our global travel logistics, internal events, and workplace operations. This is a 6-month contract role, subject to extension based on business needs. In this role, you will be the engine behind our daily office workflows, ensuring our employees travel smoothly, our events go off without a hitch, and our workspaces are fully equipped.

This is a highly collaborative role perfect for someone who loves organization, problem-solving, and flawlessly executing logistical plans.

Roles and Responsibilities

- Travel Logistics Coordination Booking Coordination: Assist employees with domestic and international travel arrangements, including flights, hotels, and ground transport, strictly following company policies.

- Travel Logistics Coordination Visa Assistance: Guide team members through the visa application process, coordinate required paperwork, and track application timelines.

- Travel Logistics Coordination Data Expense Tracking: Maintain and log travel spending data, helping the finance team reconcile monthly travel expenses and identify saving opportunities.

- Event Support Execution Logistics Engine: Help organize internal and external events, handling registrations, attendee travel coordination, and on-site support.

- Event Support Execution Vendor Coordination: Gather quotes and communicate setup requirements with venues, caterers,



and audio-visual teams.

- Event Support Execution In office Support: Assist with pre-event setup, site visits, and day-of execution to ensure a smooth experience for all attendees.

- Gifting Swag Operations Inventory Control: Manage the procurement, storage, and fulfillment of company gifts and employee swag.

- Gifting Swag Operations Vendor Outreach: Reach out to vendors to source high-quality gifting options, track orders, and ensure on-time delivery for milestones or holidays.

- Inventory Workplace Maintenance Stock Management: Monitor and maintain office supply levels, equipment logs, and company assets using our internal tracking tools.

- Inventory Workplace Maintenance Facility Support: Coordinate with building management and maintenance vendors for day-to-day office repairs, office space layout adjustments, and basic lease renewal support.

Requirements

- Experience: 1 to 3 years of hands-on experience in office administration, travel coordination, event planning, or facility operations (relevant internships count).
- Execution Detail: Exceptional organizational skills with a proven track record of managing small projects or schedules simultaneously without dropping the ball.
- Communication: Clear, friendly, and professional communication skills-both written and verbal-as you will support team members globally.
- Technical Skills : Intermediate to advanced proficiency in Microsoft Excel / Google Sheets for tracking inventory and travel budgets. Familiarity with travel booking tools

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Travel & Admin Executive (Bengaluru)
🏢 MoEngage
📍 Bengaluru