Designation: Store Keeping Executive

Department: Inventory / Operations

Location: Coimbatore

Reporting To: Operations In-Charge

Employment Type: Full time

1. Job Summary

We are looking for a responsible and detail-oriented Store Keeping Executive to manage daily store operations, inventory records, stock movements, billing activities, and related documentation. The candidate will be responsible for maintaining accurate stock records, verifying incoming and outgoing materials, preparing invoices, and ensuring proper coordination with the Accounts, Sales, Purchase, and Dispatch teams.

The ideal candidate should have good organizational skills, basic computer knowledge, attention to detail, and the ability to maintain accurate inventory and billing records.

2. Key Roles and Responsibilities

A. Stock and Inventory Management

- Maintain accurate and updated stock records in the inventory system, Excel, or stock register.
- Record all stock inward and outward transactions promptly.
- Verify received materials against purchase orders, invoices, and delivery challans.
- Ensure materials are issued only against authorized requests or approved documents.
- Monitor stock availability and identify low-stock items.
- Conduct periodic physical stock verification and reconcile discrepancies.
- Maintain records of damaged, returned, rejected, and excess materials.
- Ensure proper storage, identification, labeling, and organization of materials.

B. Billing and Invoice Management

- Prepare sales bills and invoices using the company's billing software.
- Verify product details, quantities, prices, customer information, and applicable taxes.




- Ensure that billing records match the actual materials supplied.
- Prepare delivery challans and other dispatch-related documents as required.
- Maintain invoice records and supporting documentation.
- Coordinate with the Accounts team to resolve billing discrepancies.
- Ensure that all billing transactions are recorded accurately and on time.

C. Goods Receipt and Dispatch Coordination

- Receive materials from suppliers and verify quantity and condition.
- Prepare or maintain Goods Received Notes (GRNs), wherever applicable.
- Coordinate with the Sales and Dispatch teams for timely material movement.
- Verify materials before dispatch and ensure the correct quantity is issued.
- Maintain proper records of deliveries, returns, replacements, and material transfers.
- Report shortages, damaged goods, and discrepancies to the reporting manager.

D. Documentation and Reporting

- Maintain purchase invoices, sales bills, stock registers, delivery challans, and other store documents.
- Prepare daily stock inward and outward reports.
- Maintain daily billing summaries and closing stock reports as required.
- Prepare low-stock reports and communicate replenishment requirements.
- Maintain accurate digital and physical records for audits and management reviews.




- Submit daily and periodic reports within the prescribed timelines.

E. Store Maintenance and Coordination

- Keep the store clean, organized, and properly maintained.
- Ensure materials are stored safely and can be easily identified and retrieved.
- Coordinate with the Purchase team regarding pending supplies and replenishment requirements.
- Support the Accounts team with billing records and supporting documents.
- Communicate stock availability and dispatch status to relevant departments.
- Follow company procedures for inventory control, billing, documentation, and material handling.

3. Qualifications and Skills Required

- Minimum qualification: Any UG Degree.
- Prior experience in storekeeping, inventory management, billing, or warehouse operations is preferred.
- Basic computer knowledge and proficiency in MS Excel.
- Knowledge of invoice preparation, stock registers, and delivery documentation.
- Good numerical ability and attention to detail.
- Strong organizational and record-maintenance skills.
- Ability to coordinate with multiple departments.
- Honest, responsible, punctual, and systematic in handling stock and documentation.

1. Expected Outcomes

- Accurate and updated inventory records.
- Error-free billing and proper invoice documentation.
- Controlled and traceable stock movements.
- Timely identification of stock shortages and discrepancies.
- Organized store operations and reliable reporting.
- Smooth coordination between store operations and other departments.

Pay: ₹10,000.00 - ₹12,000.00 per month

Work Location: In person

📌 Store Keeping Executive (Coimbatore)
🏢 Ecog Core Technologies
📍 Coimbatore