Senior Manager Commercials

Company: Intelligent Consulting Engineers (ICE)

Location: Mohali, Punjab

Experience Required: 8–10 Years

Employment Type: Full-Time | Work from Office

Location: Mohali

Working Days: Monday–Friday

Reporting To: Chief Commercial Officer (CCO)

About the Role

Intelligent Consulting Engineers (ICE) is seeking a commercially driven, detail-oriented and result-focused professional to independently manage client invoicing, accounts receivable, payment collections, commercial contracts, revenue compilation and management reporting.

The ideal candidate must possess strong commercial acumen, excellent communication and negotiation skills, and the ability to independently coordinate with clients to ensure timely payment realization.

The primary objective of this role is to ensure timely billing, effective receivables management, improved cash flow and compliance with contractual commercial obligations.

Key Responsibilities

1. Accounts Receivable & Payment Collections

- Take complete ownership of payment collections from domestic and international clients.
- Independently follow up with clients through emails, calls and meetings to ensure timely payment realization.
- Maintain accurate client-wise outstanding statements, aging reports and collection trackers.
- Identify overdue invoices, understand reasons for payment delays and proactively resolve payment-related issues.
- Handle disputed invoices, short payments, deductions, retention amounts and delayed approvals.
- Coordinate directly with client finance, procurement, commercial and project teams to expedite payment clearance.
- Obtain payment commitments from clients and ensure follow-through until realization.
- Prepare monthly collection plans and monitor achievements against targets.
- Escalate critical overdue accounts to management with supporting documentation and recommended corrective actions.
- Perform regular client account reconciliation and ensure accurate allocation of received payments.

2. Commercial Contracts & Client Coordination

- Independently review, administer and maintain client contracts, purchase orders, work orders and commercial agreements.
- Understand contractual clauses related to payment terms, billing milestones, retention, penalties, scope variations and additional works.
- Identify contractual risks that may affect billing, collections or commercial profitability.
- Coordinate with clients for contract amendments, PO revisions, extensions and additional scope approvals.
- Track contract validity, commercial obligations,



billing milestones and pending approvals.
- Assist in commercial negotiations and resolution of contractual disputes.
- Maintain a centralized contract register with complete commercial documentation.
- Coordinate with business development, project delivery and management teams to ensure contractual compliance.
- Prepare commercial correspondence and present recommendations to management for necessary approvals.

3. Client Invoicing & Billing

- Independently prepare and issue accurate invoices for Indian and international clients.
- Ensure invoicing is aligned with contractual terms, approved milestones, monthly resource deployment and project deliverables.
- Coordinate with project managers for approved timesheets, work completion certificates and other billing documentation.
- Ensure timely invoice submission with complete supporting documents.
- Track invoice acknowledgment, approval status, payment due dates and pending documentation.
- Prepare invoices for additional works, variations, change orders and revised commercial agreements.
- Coordinate with the accounts team regarding GST, TDS, export invoicing and other applicable compliance requirements.
- Maintain accurate billing records and resolve invoice discrepancies promptly.

4. MIS Reporting & Management Coordination

- Prepare weekly and monthly accounts receivable, billing and collection reports.
- Maintain accurate client-wise aging analysis and collection forecasts.
- Develop and update Excel-based dashboards covering outstanding payments, collection commitments and commercial risks.
- Present collection performance, overdue accounts and critical commercial issues to senior management.
- Provide financial and commercial information whenever required by management.
- Identify potential cash flow concerns and recommend corrective measures.
- Coordinate with internal departments to ensure timely resolution of commercial matters.

Required Qualifications & Experience

- Bachelor's degree in Commerce, Finance or Accounting; MBA Finance or M.Com preferred.
- 8–10 years of relevant experience in commercial operations, B2B collections, accounts receivable or contract administration.




- Proven experience in independently managing corporate client collections and overdue payments.
- Solid understanding of commercial contracts, purchase orders, billing milestones and payment conditions.
- Experience in project-based billing, resource-based invoicing or milestone-based contracts.
- Working knowledge of GST, TDS, invoice reconciliation and international billing.
- Advanced proficiency in MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS and MIS preparation would be an added advantage.

Preferred Industry Background

- Engineering Consultancy / BIM Services
- EPC / Infrastructure / Construction
- Project Management Consultancy
- IT / ITES / Engineering Services
- Other B2B professional services organizations

Key Skills & Competencies

- Excellent negotiation and client relationship management.
- Strong commercial and contractual understanding.
- Assertive yet professional approach to payment follow-ups.
- Ability to resolve complex payment disputes independently.
- Strong analytical skills and attention to detail.
- High level of accountability, ownership and confidentiality.
- Ability to manage multiple client accounts and priorities simultaneously.
- Excellent written and verbal English communication.
- Proactive problem-solving and decision-making abilities.

Key Performance Indicators (KPIs)

1. Collection Efficiency: Achievement of monthly collection targets and reduction in overdue receivables.
2. Receivables Aging: Continuous improvement in outstanding payment aging and timely resolution of overdue accounts.
3. Billing Accuracy: Timely and error-free invoice preparation and submission.
4. Contract Compliance: Accurate tracking and administration of contractual commercial obligations.
5. Dispute Resolution: Timely resolution of payment deductions, disputed invoices and pending approvals.
6. Reporting Accuracy: Timely submission of accurate MIS, collection forecasts and management reports.
7. Client Coordination: Effective communication and follow-up leading to improved payment realization.

Ideal Candidate Profile We are looking for someone who goes beyond routine accounting and invoice preparation.

The successful candidate should be capable of understanding commercial agreements, identifying payment-related risks, independently communicating with senior client representatives and taking ownership of collections until payments are realized.

We need a professional who does not simply report outstanding payments but actively works towards recovering them.

📌 Senior Manager- Commercials (Sahibzada Ajit Singh Nagar)
🏢 Intelligent Consulting Engineers And Builders Priv Ate
📍 Sahibzada Ajit Singh Nagar