Job Summary

We are looking for an experienced and detail-oriented Senior HR Executive with 4–6 years of experience in HR operations, attendance and payroll management, salary processing, statutory compliance, HR MIS reporting, and HR financial budgeting.

The ideal candidate should have practical knowledge of HR software, payroll systems, statutory filings, labour laws, and licence renewals. The candidate must be capable of managing day-to-day HR operations efficiently while ensuring compliance with applicable labour laws and statutory regulations.

Key Responsibilities1. Attendance and Payroll Management

- Manage daily attendance, employee working hours, leave records, overtime, and shift schedules.
- Monitor attendance regularization and resolve attendance-related discrepancies.
- Process monthly payroll accurately and within stipulated timelines.
- Coordinate salary payments, bank transfers, salary statements, payslips, and payroll reconciliation.
- Manage full and final settlements, salary deductions, and employee payroll queries.

1. Statutory Compliance and Labour Laws

- Manage statutory compliance related to Provident Fund (PF), Employees' State Insurance (ESI), Labour Welfare Fund (LWF), and Skilled Tax (PT), as applicable.
- Prepare, verify, and file statutory returns within prescribed deadlines.
- Ensure timely statutory contributions, payments, reconciliations, and maintenance of supporting records.
- Maintain updated knowledge of applicable labour laws, employment regulations, and statutory requirements.
- Coordinate statutory audits, inspections, and compliance documentation.
- Maintain employee records and statutory registers as required under applicable laws.

1. HR MIS and Reporting

- Prepare monthly HR MIS reports covering headcount, attendance, absenteeism, overtime, payroll, attrition, and employee costs.




- Maintain accurate employee databases and HR documentation.
- Generate periodic HR reports for management review and decision-making.
- Analyze HR data and highlight discrepancies, trends, and areas requiring corrective action.

1. HR Financial Budgeting

- Assist in preparing annual HR budgets and manpower cost projections.
- Monitor salary expenses, employee benefits, statutory costs, and other HR-related expenditures.
- Prepare budget-versus-actual reports and support cost-control initiatives.
- Coordinate with the Finance Department for payroll reconciliation and HR expense reporting.

1. HR Software and Systems

- Handle HRMS, attendance management, and payroll software.
- Maintain employee master data, attendance records, leave balances, and payroll information.
- Ensure the accuracy and confidentiality of employee information.
- Generate reports from HR systems and coordinate with software vendors for issue resolution, where required.

1. Licence Renewal and Administrative Compliance

- Coordinate the renewal and maintenance of applicable labour licences, Trade Licences, and other statutory registrations.
- Track licence validity, renewal deadlines, required documentation, and applicable fees.
- Liaise with relevant government departments and local authorities for renewals, submissions, and compliance matters.
- Maintain a central record of licences, registrations, approvals, and renewal dates.

1. General HR Operations





- Maintain employee files, appointment letters, employment records, and other HR documentation.
- Support employee onboarding, separation formalities, and full and final settlement processes.
- Coordinate with internal departments to ensure smooth HR operations.
- Maintain confidentiality and ensure compliance with company policies and applicable regulations.

Required Qualifications and Skills
- Minimum 4–6 years of relevant experience in HR Operations and Administration.
- Robust hands-on experience in attendance management, payroll processing, and salary payments.
- Practical knowledge of PF, ESI, LWF, Professional Tax, statutory return filing, and applicable compliance requirements.
- Experience in HR MIS preparation and HR financial budgeting.
- Working knowledge of HRMS, payroll software, and attendance management systems.
- Experience in labour licence, Trade Licence, and other applicable licence renewals.
- Good understanding of applicable labour laws and statutory compliance procedures.
- Proficiency in MS Excel, including data analysis, reporting, and payroll calculations.
- Strong organizational, analytical, communication, and coordination skills.
- Ability to manage multiple deadlines while maintaining accuracy and confidentiality.

Preferred Candidate Profile
- Detail-oriented and well-organized, with strong numerical accuracy.
- Capable of independently handling payroll and statutory compliance activities.
- Proactive in monitoring compliance deadlines and licence renewals.
- Able to coordinate effectively with Finance, management, employees, and government authorities.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Senior HR Executive (Kochi)
🏢 Palm
📍 Kochi