Job Title: Senior Facility & Admin ManagerJob Summary

We are looking for an experienced and proactive Senior Facility & Admin Manager to oversee the day-to-day facility management and administrative operations of a state-of-the-art Ground + 8-floor commercial building. The ideal candidate will be responsible for maintaining high facility standards, ensuring smooth building operations, managing vendors, optimising costs, and delivering an excellent experience for tenants and occupants.

The candidate should possess strong vendor management, negotiation, procurement, and administrative coordination skills, along with a friendly, cheerful, and service-oriented approach.

Key Responsibilities

1. Facility & Maintenance Management

- Oversee the day-to-day maintenance and upkeep of the entire building.
- Appoint, coordinate with, and monitor Annual Maintenance Contract (AMC) vendors for air conditioning, fire-fighting systems, pest control, and other essential services.
- Ensure timely servicing, preventive maintenance, and repairs of building infrastructure.
- Supervise gardening, carpentry, electrical, plumbing, air conditioning, painting, and other repair and maintenance activities.
- Ensure all facility-related issues are addressed promptly and efficiently.

2. Housekeeping & Tenant Experience

- Supervise housekeeping operations and ensure high standards of cleanliness, hygiene, and upkeep throughout the building.
- Monitor the quality of housekeeping services and ensure compliance with established standards.
- Coordinate with tenants and occupants to address facility-related concerns and maintain a positive workplace experience.
- Maintain a friendly, professional,



and helpful approach while handling tenant requests and complaints.

3. Vendor Management & Procurement

- Identify, evaluate, and appoint suitable vendors and service providers.
- Negotiate competitive rates and obtain quotations to ensure cost-effective procurement.
- Manage procurement of administrative supplies, office stationery, IT equipment, and other office-related products.
- Maintain vendor records, service agreements, purchase documentation, and inventory records.
- Monitor vendor performance and ensure timely delivery of services and products.

4. Cost Optimisation & Inventory Management

- Identify opportunities to reduce administrative and operational expenses without compromising quality.
- Compare quotations and negotiate the best possible rates for products and services.
- Maintain and monitor inventories of office supplies, IT equipment, furniture, and other administrative assets.
- Manage the sale of old or surplus office furniture and coordinate its proper disposal.

5. Office Setup & Administrative Coordination

- Coordinate new office setup activities, including furniture arrangements, infrastructure requirements, utilities, and other administrative necessities.
- Ensure the smooth functioning of office facilities and administrative support services.
- Coordinate with internal teams, vendors,



and service providers to complete administrative tasks efficiently.
- Maintain relevant administrative documentation and records.

6. IT & Digital Tools

- Possess working knowledge of MS Word, Excel, Outlook, and Google Workspace.
- Have basic technical proficiency in networking and troubleshooting minor computer-related issues.
- Be comfortable using ChatGPT and other AI tools to improve administrative efficiency and productivity.

Required Skills & Qualifications
- Relevant experience in facility management, administration, building maintenance, or a similar role.
- Strong vendor management, negotiation, procurement, and cost-control skills.
- Good understanding of building maintenance, housekeeping, and AMC management.
- Proficiency in MS Office, Outlook, and Google Workspace.
- Basic knowledge of IT troubleshooting and networking.
- Strong organisational, coordination, and problem-solving skills.
- Excellent communication and interpersonal skills.
- Proficiency in English is mandatory.
- A friendly, cheerful, approachable, and service-oriented personality.

Ideal Candidate Profile The ideal candidate will be hands-on, detail-oriented, and capable of independently managing the facility and administrative requirements of a multi-floor commercial building. The candidate should demonstrate ownership, effective coordination, cost-conscious decision-making, and a strong commitment to maintaining a high-quality workplace for tenants and occupants. Pay: ₹40,000.00 - ₹58,000.00 per month

Advantages

- Health insurance
- Life insurance
- Provident Fund

Work Location: In person

📌 Senior Facilities & Admin Manager (Dadar)
🏢 Moonlight Placement Services
📍 Dadar