1. Job Purpose To manage front office operations, welcome visitors, handle telephone calls, coordinate meetings, maintain records and provide administrative support to the management and team.

2. Key Responsibilities

- Welcome and attend to visitors, clients and business associates professionally.
- Handle incoming and outgoing telephone calls, emails and WhatsApp inquiries.
- Manage appointments, meetings and the visitor register.
- Maintain client registration forms, files, documents and office records.
- Contact EXIM EDP seminar participants and coordinate follow-up calls.
- Assist in registration of clients for seminars, training programs and meetings.
- Coordinate with the management, staff and external visitors.
- Maintain office stationery and monitor basic office requirements.
- Assist in preparing letters, reports, spreadsheets and presentations.
- Support the team in scheduling meetings, sending reminders and maintaining client databases.
- Ensure that the reception area and office remain clean, organized and presentable.
- Handle routine administrative tasks as assigned by management.

3. Required Skills and Qualifications

- Minimum qualification: HSC / Graduate preferred.
- Positive communication skills in English, Hindi and Marathi.
- Basic computer knowledge,



including MS Word, Excel and email.
- Familiarity with WhatsApp and online registration forms.
- Pleasant personality, professional appearance and a customer-friendly attitude.
- Good telephone etiquette and interpersonal skills.
- Organized, punctual and responsible.
- Previous experience in reception, front office or administration will be an advantage.
- Freshers also welcome

4. Preferred Candidate Profile

- Polite, confident and presentable.
- Comfortable interacting with entrepreneurs, business clients and visitors.
- Able to manage multiple tasks and maintain confidentiality.
- Willing to learn about the organization's activities and EXIM EDP programs.

5. Key Performance Indicators (KPIs)

- Professional handling of visitors and calls.
- Accurate maintenance of client and office records.
- Timely follow-up with seminar participants and prospective clients.
- Efficient scheduling of meetings and appointments.
- Proper maintenance of office documents and reception operations.

6. Reporting The candidate will report directly to the designated manager or management representative. Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Receptionist (Thane)
🏢 Aakar HR Consultant Services
📍 Thane