We are looking for a proactive, reliable, and detail-oriented Purchase & Procurement Executive to manage the organizations purchasing requirements. The candidate will be responsible for understanding requirements, identifying suitable vendors, obtaining and negotiating quotations, conducting market research, and ensuring that the right products or services are procured at the best possible price within the defined turnaround time (TAT).

The role requires strong ownership, consistent follow-ups, independent vendor discovery, and a continuous focus on cost optimization and process improvement.

Responsibilities:

Purchase & Vendor Management

- Manage purchase requests through the organisations existing purchase management system, ensuring requirements are clearly understood and fulfilled accurately.
- Independently identify and research vendors, obtain quotations, compare options, and negotiate the best possible pricing and commercial terms.
- Evaluate vendors based on pricing, quality, specifications, reliability, and delivery timelines.
- Present researched options and recommendations to the reporting manager to support informed purchasing decisions.

B. Cost Optimisation & Market Research
- Proactively identify cost-saving opportunities through market research, vendor comparisons, negotiations, and alternative product or service recommendations.
- Continuously explore new vendors and better purchasing options without waiting for instructions.
- Track renewal dates and identify opportunities to eliminate unnecessary expenses and optimise subscription costs.
- Recommend cost-effective solutions without compromising essential quality or business requirements.
- Identify opportunities to optimise recurring expenses,



software subscriptions, and licensing costs.

C. Follow-ups & Timely Execution
- Take complete ownership of purchase requests from initiation to closure.
- Maintain regular follow-ups with vendors and internal teams to obtain quotations, finalise orders, track deliveries, and resolve pending issues.
- Ensure purchases are completed within the agreed turnaround time (TAT) and proactively communicate potential delays.
- Maintain accurate records of quotations, approvals, vendor details, purchase orders, and order statuses.

D. Software, Billing & Licensing
- Coordinate software purchases, subscriptions, licensing requirements, renewals, and related billing activities.
- Understand organizational requirements thoroughly and research suitable plans, vendors, and cost-effective alternatives.

Required Skills & Qualifications :

- Solid negotiation, research, and vendor management skills.
- Excellent follow-up, communication, and coordination abilities
- High levels of ownership, reliability, consistency, and attention to detail
- Ability to independently find vendors, compare options, and identify cost-saving opportunities
- Good analytical and decision-making skills
- Proficiency in spreadsheets, online research, and purchase management systems
- Graduation in any discipline; prior experience in procurement, purchasing, or vendor management is preferred
- Familiarity with software subscriptions, billing, and licensing is an added advantage.

The ideal candidate should go beyond simply processing purchase requests. They must take ownership of ensuring that the organisation gets the right product or service at the best possible price, within the required timeline and quality standards.

📌 Purchasing & Procurement Executive (Mumbai)
🏢 Infytrix Ecom
📍 Mumbai