– PURCHASE OFFICER

Department: Purchase & Procurement

Industry: Electrical Panel Manufacturing / Electrical Equipment / Engineering

Job Location: Kakinada, Andhra Pradesh

Designation: Purchase Officer

1. Purchase & Procurement Management

- Handle day-to-day procurement of raw materials, electrical components, consumables, and other manufacturing requirements.
- Receive and review material requisitions from production, engineering, and other departments.
- Ensure timely procurement of materials according to production schedules and project requirements.
- Prepare and issue Purchase Orders (POs) after obtaining necessary approvals.
- Monitor pending purchase orders and ensure timely material delivery.
- Handle urgent material requirements without affecting production schedules.

1. Vendor Development & Management

- Identify and develop new vendors, suppliers, and manufacturers.
- Maintain and regularly update the approved vendor database.
- Obtain quotations from multiple vendors and prepare comparative statements.
- Negotiate prices, discounts, payment terms, and delivery schedules.
- Evaluate vendors based on quality, pricing, delivery performance, and reliability.
- Maintain professional relationships with existing suppliers.
- Identify alternative suppliers to reduce dependency on individual vendors.

1. Cost Control & Price Negotiation

- Conduct market research to identify competitive material prices.
- Negotiate effectively to achieve cost savings without compromising quality.
- Maintain updated supplier price lists and discount structures.
- Compare previous purchase prices with current quotations.
- Identify opportunities for bulk purchasing and cost optimization.
- Prepare purchase cost analysis reports for management review.

1. Material Planning & Inventory Coordination





- Coordinate with the stores department to monitor material availability.
- Maintain awareness of minimum stock levels and reorder requirements.
- Avoid material shortages, excess inventory, and unnecessary purchases.
- Coordinate with production and engineering teams to understand upcoming material requirements.
- Ensure procurement is aligned with approved Bills of Materials (BOMs).
- Track critical and long-lead-time materials to prevent production delays.

1. Purchase Order & Delivery Tracking

- Maintain proper records of purchase orders, quotations, invoices, and delivery challans.
- Follow up with vendors regarding pending materials and dispatch schedules.
- Coordinate transportation and logistics for timely delivery.
- Track material dispatches and ensure delivery commitments are met.
- Coordinate with stores and quality teams regarding material receipt, shortages, damage, or rejection.
- Resolve discrepancies in quantity, specifications, and pricing with suppliers.

1. Documentation & Reporting

- Maintain accurate purchase records in Excel, ERP, or other company systems.
- Prepare daily purchase status reports.
- Maintain pending purchase order and material delivery trackers.
- Prepare vendor comparison statements and purchase approval documents.
- Coordinate with the accounts department for invoice verification and vendor payments.
- Submit weekly and monthly procurement reports to management.

1. Interdepartmental Coordination

- Work closely with production,



design, engineering, stores, quality, and accounts departments.
- Understand technical specifications before placing orders.
- Ensure purchased materials meet approved drawings, BOMs, and quality standards.
- Communicate procurement delays and material shortages to concerned departments.
- Coordinate with project teams to prioritize purchases based on delivery deadlines.

1. Required Skills & Qualifications

- Diploma or Bachelor's degree in Electrical Engineering, Mechanical Engineering, Supply Chain Management, or a related field.
- Previous experience in purchasing or procurement, preferably in electrical panel manufacturing or engineering industries.
- Knowledge of electrical components, switchgear, sheet metal, copper busbars, cables, and industrial consumables.
- Strong vendor negotiation and communication skills.
- Proficiency in MS Excel, email communication, and ERP software.
- Ability to prepare quotation comparisons and purchase reports.
- Valuable organizational skills and attention to detail.
- Ability to handle multiple purchase requirements simultaneously.

1. Key Performance Indicators (KPIs)

- On-time material procurement and delivery.
- Reduction in procurement costs.
- Purchase order accuracy.
- Vendor delivery performance.
- Reduction in material shortages.
- Effective vendor development.
- Accuracy and timely updating of purchase records.
- Compliance with approved purchase procedures.

1. Reporting Structure

- Report to the Purchase Manager / Operations Head / Management.
- Coordinate daily with the production, stores, engineering, and accounts departments.

Job Type: Full-time Pay: ₹8,000.00 - ₹25,000.00 per month

Experience

- total work: 1 year (Preferred)

Work Location: In person

📌 Purchase Officer (Kakinada)
🏢 ARTACTIC
📍 Kakinada