Job Summary

We are looking for an International Purchase Executive to manage and coordinate the procurement of raw materials and packaging materials from international suppliers, mainly for our cosmetic, skin-care and hair-care products.

The candidate will be responsible for supplier coordination, quotation comparison, purchase orders, import documentation, shipment follow-up and ensuring timely availability of materials.

Key Responsibilities

- Handle international procurement of raw materials for cosmetic, skin-care and hair-care products.
- Source raw materials and suppliers from China and other international markets.
- Search for new suppliers/manufacturers and develop reliable vendor relationships.
- Communicate with international suppliers regarding price, MOQ, quality, specifications and delivery timelines.
- Collect and compare quotations from different suppliers.
- Negotiate pricing, payment terms, MOQ and delivery conditions.
- Prepare and process Purchase Orders (POs).
- Coordinate with suppliers for samples, product specifications, COA, MSDS/SDS and other required documents.
- Coordinate with suppliers, freight forwarders, CHA/customs agents and internal teams for import shipments.
- Track shipment status and ensure timely delivery of materials.
- Maintain proper records of purchase orders, quotations, invoices, shipping documents and supplier details.
- Coordinate with the accounts/finance team regarding supplier payments and import-related payments.
- Monitor inventory requirements and coordinate purchases according to production/business requirements.
- Identify cost-saving opportunities and alternative suppliers.




- Ensure purchased materials meet the required quality and specifications.
- Handle day-to-day communication with international vendors through email, WhatsApp and other communication channels.

Required Skills
- Good knowledge of International Purchase / Import Procurement.
- Experience in sourcing raw materials from China or other international countries will be preferred.
- Knowledge of import procedures, shipping terms and basic international trade documentation.
- Good negotiation and vendor-management skills.
- Positive communication and follow-up skills.
- Proficiency in MS Excel and MS Office.
- Ability to compare quotations and analyse pricing.
- Strong coordination and documentation skills.
- Good English communication skills, especially email communication.

Preferred Experience
- Experience in cosmetics, personal care, skin care, hair care, chemicals or FMCG raw-material procurement will be an advantage.
- Experience dealing with international suppliers/manufacturers will be preferred.
- Familiarity with MOQ, Incoterms, freight, customs/import documentation and shipment tracking will be an advantage.

Education Bachelor's degree in Commerce, Business Administration, Supply Chain, International Business or a related field.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Paid sick time
- Paid time off

Ability to commute/relocate:
- Ahmedabad, Gujarat 380058: Reliably commute or planning to relocate before starting work (Preferred)

Education:
- Bachelor's (Preferred)

Experience:
- Purchase Executive: 1 year (Preferred)

Location:
- Ahmedabad, Gujarat 380058 (Preferred)

Work Location: In person

📌 Purchase Executive (Ahmedabad)
🏢 VIMALAM OVERSEAS
📍 Ahmedabad