. Key Roles and ResponsibilitiesA.

Purchase

Requisition and Procurement

- Receive and review purchase requests from internal departments.

- Obtain quotations from vendors for IT hardware, networking products, accessories, tools, and office supplies.

- Compare quotations based on price, quality, delivery timelines, warranty, and payment terms.

- Prepare purchase orders (POs) after obtaining the required approvals.

- Ensure materials are purchased as per approved specifications and budget.

B.

Vendor

Management

- Identify and develop relationships with current and existing suppliers.

- Follow up with vendors for quotations, purchase orders, delivery schedules, and pending materials.

- Maintain an updated vendor database, including contact details, pricing, and payment terms.

- Coordinate with vendors to resolve pricing discrepancies, delayed deliveries, and quality issues.

- Support vendor evaluation based on cost, quality, service, and delivery performance.

C.

Order

Tracking and Delivery Coordination

- Track purchase orders from placement to delivery.

- Coordinate with vendors and internal teams to ensure timely delivery of materials to offices, project sites, and customers.

- Verify delivered materials against purchase orders, delivery challans, and invoices.

- Coordinate the replacement of damaged, defective, or incorrect materials.

- Maintain records of pending orders and communicate delivery updates to the concerned departments.

D. Inventory and Stock Management

- Maintain stock records for IT hardware, networking equipment, accessories, and consumables.

- Monitor stock levels and coordinate replenishment to avoid shortages.

- Update inward and outward material registers.

- Coordinate physical stock verification with the concerned teams.

- Maintain records of material issued to employees, engineers, and project sites.

E. Invoice and Documentation Management

- Collect and verify vendor invoices, quotations, purchase orders, delivery challans,



and supporting documents.

- Coordinate with the Finance team for invoice verification and payment processing.

- Check invoice quantities and prices against approved purchase orders and goods received.

- Maintain organized procurement records for audit and compliance purposes.

- Track pending invoices, vendor payments, and credit notes in coordination with Finance.

F. GeM Portal and Online Procurement

- Assist in searching for products and checking specifications and prices on the Government e-Marketplace (GeM), wherever applicable.

- Support preparation of procurement documents and online purchase records.

- Coordinate with the concerned team for quotations, order processing, delivery tracking, and documentation.

- Maintain records of GeM transactions and procurement status.

G. Coordination and Reporting

- Coordinate with Finance, Sales, Pre-Sales, Projects, Service, and Logistics teams to understand material requirements.

- Prepare daily or weekly procurement status reports.

- Maintain records of cost savings, pending orders, delivery delays, and vendor performance.

- Escalate urgent procurement requirements and critical delivery issues to the reporting manager.

- Ensure compliance with the company's procurement procedures and approval process.

1. Required Skills and Qualifications

- Any degree or diploma in Business Administration, Commerce, Supply Chain Management, or a related field.

- 1–3 years of experience in purchasing, procurement, or vendor coordination is preferred.

- Basic knowledge of IT hardware, networking products, and accessories is an advantage.

- Proficiency in MS Excel, Word, email communication, and purchase documentation.

- Knowledge of ERP systems, inventory management, or accounting software is desirable.

- Good negotiation, communication, coordination, and follow-up skills.

- Strong attention to detail and the ability to manage multiple purchase requirements.

Pay: From ₹15,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Purchase Assistant (Chennai)
🏢 Vatanix Technologies Private
📍 Chennai