Job Summary

We are looking for a proactive and detail-oriented Purchase & Admin Executive to manage procurement activities, vendor coordination, inventory requirements, and day-to-day administrative operations. The ideal candidate should have 2–3 years of experience in purchase and administration, preferably in the e-commerce, electronics, trading, or warehouse industry.

Key Responsibilities1. Purchase & Procurement

- Handle day-to-day purchasing activities for office, warehouse, packaging materials, and operational requirements.
- Source new vendors, obtain quotations, and compare prices, quality, and delivery timelines.
- Prepare purchase orders (POs) and coordinate with vendors for timely delivery.
- Negotiate pricing, payment terms, and other commercial conditions with suppliers.
- Track purchase orders and follow up on pending deliveries and material shortages.
- Verify purchase invoices, delivery challans, and supporting documents before forwarding them to Finance.
- Maintain purchase records, vendor databases, quotation comparisons, and procurement reports.
- Coordinate with warehouse and internal departments to understand material requirements.

1. Administration & Facility Management

- Manage daily office and warehouse administrative activities.
- Coordinate with housekeeping, security, pest control, maintenance, and other service providers.
- Monitor office and warehouse supplies, stationery, packaging materials, and other consumables.
- Maintain records of vendor contracts, service agreements, invoices, and renewals.
- Coordinate repairs, maintenance, and facility-related issues.
- Support employee requirements related to office facilities, access cards, and administrative arrangements.
- Assist with office events,



employee welfare activities, and festival preparations.
- Ensure proper documentation and timely completion of administrative tasks.

1. Vendor & Cost Management

- Maintain effective relationships with suppliers and service providers.
- Monitor vendor performance, delivery timelines, and service quality.
- Identify cost-saving opportunities and support budget control.
- Maintain vendor payment follow-up records and coordinate with Finance for payment processing.
- Ensure purchases and administrative expenses follow company policies and approval procedures.

1. MIS & Reporting

- Prepare daily, weekly, and monthly purchase and administration reports.
- Maintain Excel trackers for purchase orders, vendor quotations, expenses, inventory, and pending deliveries.
- Track purchase costs, outstanding orders, and administrative expenses.
- Maintain accurate records for internal audits and management reviews.

Required Skills
- Valuable working knowledge of MS Excel and MS Office.
- Experience in vendor management, quotation comparison, and purchase order processing.
- Strong negotiation, coordination, and communication skills.
- Good documentation, record-keeping, and follow-up skills.
- Ability to manage multiple tasks and meet deadlines.
- Knowledge of inventory and warehouse coordination will be an advantage.

Educational Qualification
- Graduate in any discipline; a degree or diploma in Supply Chain Management, Procurement, Business Administration, or a related field is preferred.

Experience Requirements
- 2–3 years of relevant experience in purchase, procurement, and administration.
- E-commerce, electronics, trading, logistics, or warehouse experience preferred.

Pay: Up to ₹400,000.00 per year

Work Location: In person

📌 Purchase Administrator (Ghansoli)
🏢 TRIOMPHE DIGITAL TECHNOLOGY INDIA PRIVATE
📍 Ghansoli