Role & responsibilities

Leadership:

- Coordinate project teams, site teams, consultants, contractors, and vendors to support effective delivery of assigned projects across India.
- Work with senior leadership to translate business priorities, budgets, timelines, approval requirements, and organizational objectives into explicit project execution plans, milestones, deliverables, accountability structures, and governance practices.
- Promote consistent project management practices, reporting discipline, documentation standards, timely information sharing, and cross-functional coordination to minimize disruption during execution.

Financial management:

- Support preparation, review, and monitoring of project budgets, cost estimates, BOQs, cash flow projections, funding requirements, and budget variance reports in coordination with Finance and senior management.
- Review contractor/vendor quotations, comparative statements, work orders, invoices, running bills, variation claims, final bills, change requests, additional works, and scope variations before recommending approval.
- Ensure all cost changes are justified, documented, approved, assessed for budget impact, and coordinated with Finance, Procurement, and internal stakeholders for timely payment processing while protecting commercial interests.

Functional responsibilities

Operations:

- Support site evaluation, feasibility review, due diligence, and early-stage inputs for new schools, expansions, fit-outs, refurbishments, and infrastructure upgrades in India.
- Review site conditions, access, utilities, statutory constraints, operational needs, construction risks, design drawings, specifications, material selections, authority submissions, and execution methodologies.
- Coordinate with architects, engineers, consultants, contractors, vendors, campus teams, and internal stakeholders to define requirements and ensure execution aligns with approved scope, drawings, specifications, timelines, budgets, quality standards, safety requirements, compliance obligations, and school operational needs.
- Track statutory approvals, permits, fire and life safety requirements, building compliance, environmental requirements, and local authority coordination for each project.

Project planning:

- Develop project execution plans covering scope, deliverables, timelines, resources, procurement requirements, approvals, dependencies, risks, reporting cadence, schedules, milestone trackers, resource plans, approval trackers, risk registers, issue logs, and action trackers.
- Identify design, approval, procurement, funding, site, vendor, safety, and operational risks early, develop mitigation plans with clear ownership and timelines, and align planning with academic calendars, school operations, admissions timelines, and business commitments.

Integration management:

- Identify and coordinate key stakeholders, including leadership, campus operations, academics, finance, procurement, legal, consultants, contractors, vendors, and statutory authorities.
- Resolve coordination gaps, support timely decisions on design, cost, procurement, approvals, execution, and handover matters,



and balance business expectations, compliance requirements, operational constraints, cost considerations, and project timelines.
- Facilitate project review meetings, document key decisions, track action items, and escalate critical issues through the appropriate reporting line.

Schedule management:

- Prepare and monitor realistic project schedules aligned with academic calendars, admissions targets, statutory approvals, procurement lead times, and school operational requirements.
- Track progress against approved timelines, identify delays, dependencies, and bottlenecks, coordinate timely completion of design, approvals, procurement, execution, testing, commissioning, and handover, and escalate critical delays with recovery plans.

Procurement management:

- Support vendor identification, prequalification, tendering, technical evaluation, commercial comparison, negotiation, recommendation, and review of contractor/vendor capability, market presence, delivery timelines, after-sales support, compliance, safety practices, and past performance.
- Coordinate with Procurement, Finance, Legal, and user departments for timely work orders, purchase orders, contracts, approvals, material/equipment/service deliveries, and procurement lead-time monitoring.
- Ensure procurement decisions balance cost, quality, compliance, durability, maintainability, and operational suitability for Indian campus conditions.

Risk management:

- Identify, monitor, and mitigate risks related to approvals, statutory compliance, cost, schedule, procurement, site conditions, safety, quality, contractor performance, and operational readiness.
- Maintain risk registers, issue logs, change trackers, escalation records, follow-up actions, and lessons learned, and apply preventive controls to avoid repeated issues in design, procurement, execution, documentation, and handover.
- Regularly review site safety, compliance, quality, and risk controls during project execution.

Execution and handover:

- Monitor site execution through site visits, coordination meetings, progress reports, quality checks, safety observations, and contractor/vendor performance reviews.
- Ensure works are completed as per approved drawings, specifications, quality standards, safety requirements, timelines, and contractual commitments.
- Coordinate testing, commissioning, inspections, snagging, rectification, statutory readiness, operational preparedness, and engagement with Operations, Facilities, IT, Procurement, Finance, School Leadership, and other relevant teams for smooth transition to operations.
- Complete structured handover of as-built drawings, warranties, manuals, specifications, test certificates, compliance documents, asset information, vendor contacts, snag lists, maintenance requirements,



and project closure reports covering cost, timelines, approvals, variations, pending actions, lessons learned, and future improvement recommendations.

Key performance indicators

- Schedules are regularly prepared, monitored, updated, tracked against approved timelines, and supported by recovery plans where delays occur.
- Costs are monitored against approved budgets, with timely reporting of variances, commitments, savings, overruns, corrective actions, bills, variations, and approvals.
- Statutory approvals, permits, authority submissions, fire and life safety requirements, and compliance documentation are tracked and completed within required timelines.
- Execution meets approved drawings, specifications, quality standards, safety requirements, and operational expectations of the school or campus.
- Vendor, contractor, consultant, procurement, risk, issue, approval, action, and stakeholder trackers are maintained accurately and submitted on time for management review.
- Risks related to cost, schedule, approvals, safety, quality, procurement, vendors, and operations are identified early and mitigated through explicit action plans.
- Testing, commissioning, snag closure, operational readiness, handover documentation, and project closure reports are completed before closure.

Job requirements

Qualification:

Bachelors degree in Civil Engineering, Architecture, Construction Management, or a related discipline. A postgraduate qualification or professional certification in Project Management, Construction Management, or Contract Management is an added advantage.

Experience:

- 5 to 10 years of experience in project management, infrastructure development, construction management, or campus development, preferably within India.
- Hands-on experience supporting or delivering school, institutional, commercial, fit-out, refurbishment, or campus infrastructure projects from planning through execution and handover.
- Working knowledge of Indian construction practices, statutory approvals, municipal authority requirements, building codes, fire and life safety norms, environmental requirements, and regulatory processes.
- Experience coordinating with architects, consultants, contractors, vendors, government authorities, school leadership, operations teams, and internal management stakeholders.
- Ability to support project budgets, cost estimates, BOQs, tendering, vendor comparisons, contracts, change requests, billing reviews, cost control, procurement, and local material/contractor coordination.
- Practical experience in planning, scheduling, site execution monitoring, quality coordination, risk tracking, safety compliance, issue resolution, and adherence to approved scope, specifications, timelines, budgets, and quality standards.
- Ability to prepare project reports, dashboards, progress updates, risk registers, approval trackers, action trackers, and handover documentation for management review.
- Good communication, coordination, negotiation, analytical, and problem-solving skills, with the ability to work independently under guidance and collaborate effectively across teams.

📌 Project Manager (Mumbai)
🏢 Global Indian International School (GIIS)
📍 Mumbai