Role & responsibilities

Roles and Responsibilities

- Manage end-to-end procurement activities, including purchase requisitions, vendor identification, quotation collection, and purchase order processing.

- Identify and evaluate suppliers based on pricing, quality, delivery timelines, and compliance requirements.

- Handle government tenders, including tender identification, bid preparation, documentation, submission, and follow-up.

- Manage e-tendering activities through government procurement portals, including the Government e-Marketplace (GeM), wherever applicable.

- Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.

- Prepare and submit technical and commercial bids in compliance with tender requirements.

- Coordinate with internal teams to collect necessary documents, approvals, certifications, and financial details for tender submissions.

- Negotiate with vendors to achieve competitive pricing and favorable commercial terms.

- Maintain vendor databases, procurement records, purchase orders, contracts, and tender documentation.

- Ensure procurement activities comply with company policies, applicable government procurement guidelines, and contractual requirements.

- Track purchase orders, delivery schedules,



and supplier performance to ensure timely delivery of materials or services.

- Coordinate with finance and accounts teams for invoice verification, payment processing, and vendor reconciliation.

- Monitor tender status, bid outcomes, contract awards, and renewal deadlines.

- Prepare procurement reports, cost comparisons, and MIS reports for management review.

Preferred candidate profile

- Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field.

- 5-10 years of experience in procurement, purchasing, vendor management, and government tender handling.

- Hands-on experience in government e-tendering portals, GeM, and tender documentation.

- Knowledge of RFQ, RFP, bid preparation, tender submission, and contract management.

- Strong vendor negotiation, supplier evaluation, and cost analysis skills.

- Understanding of government procurement procedures, tender eligibility criteria, and compliance requirements.

- Proficiency in MS Excel, documentation, and procurement reporting.

- Robust communication, coordination, analytical, and organizational skills.

- Ability to manage multiple tenders, meet submission deadlines, and coordinate with internal teams.

📌 Procurement Head (Hyderabad)
🏢 Allvy Software Solutions
📍 Hyderabad