Job ResponsibilitiesA. Purchasing and Procurement

- Purchase medicines, APIs (Active Pharmaceutical Ingredients), excipients, and packaging materials.
- Prepare purchase orders (POs) according to approved requirements.
- Source current vendors and compare quotations, prices, and payment terms.
- Negotiate prices, credit periods, delivery schedules, and other commercial terms.
- Ensure timely procurement to avoid stock shortages and production delays.

B. Vendor Management
- Identify, evaluate, and maintain approved suppliers.
- Coordinate with vendors regarding product availability, prices, and delivery status.
- Maintain good relationships with manufacturers, distributors, and suppliers.
- Verify supplier documents, licenses, certifications, and product approvals as applicable.
- Follow up on delayed deliveries and resolve supply-related issues.

C. Inventory and Stock Management
- Monitor stock levels of medicines and raw materials.
- Coordinate with the stores, warehouse, production, and sales departments.
- Maintain minimum stock and reorder levels.
- Avoid overstocking, shortages, and expiry-related losses.
- Monitor batch numbers, expiry dates, and near-expiry products using FIFO/FEFO principles.

D. Quality and Regulatory Compliance
- Purchase materials only from approved and qualified vendors.
- Ensure materials comply with applicable pharmaceutical quality standards.
- Coordinate with the Quality Assurance (QA) and Quality Control (QC) departments for material approval.
- Check certificates of analysis (COAs), invoices, batch details, and other required documents.
- Ensure proper documentation and compliance with applicable drug regulations and company procedures.

E. Documentation and Reporting
- Prepare and maintain purchase orders, quotations, invoices, and delivery records.
- Maintain supplier databases and purchase registers.
- Track pending purchase orders and delivery schedules.
- Prepare daily, weekly, and monthly purchase reports.




- Verify invoices and coordinate with the accounts department for payment processing.

F. Interdepartmental Coordination
- Coordinate with production for raw material requirements.
- Work with warehouse and stores teams for material receipt and storage.
- Coordinate with QA/QC for material release and rejection.
- Communicate with finance regarding budgets, payments, and supplier outstanding balances.
- Support audits and provide purchase-related documentation when required.

1. Daily Work of a Pharmaceutical Purchase Executive

Activity

Work performed

Requirement checking

Review stock levels and purchase requisitions

Vendor communication

Obtain quotations and confirm availability

Price negotiation

Compare prices and negotiate with suppliers

Purchase order

Prepare and issue approved POs

Order follow-up

Track dispatches and expected delivery dates

Stock coordination

Check shortages, expiry dates, and reorder levels

Documentation

Update ERP/software and purchase registers

Reporting

Report pending orders, savings, and procurement issues

1. Skills Required

- Knowledge of pharmaceutical products, medicines, APIs, and excipients.
- Negotiation and communication skills.
- Vendor development and supplier management.
- Inventory control and expiry management.
- Knowledge of pharmaceutical documentation and regulatory requirements.
- Working knowledge of MS Excel, ERP, SAP, or other purchase software.
- Analytical skills for price comparison and cost control.
- Coordination, time management, and problem-solving skills.

1. Qualifications and Experience

- Education: B.Pharm, D.Pharm, B.Sc., M.Sc., B.Com., or MBA in Supply Chain/Procurement, depending on the employer's requirements.
- Experience: Freshers may qualify for junior purchase roles; experienced candidates may handle vendor negotiations, strategic sourcing, and procurement planning.
- Industry: Pharmaceutical manufacturing, hospitals, pharma distributors, wholesale medicine companies, and contract manufacturing organizations.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 PHARMA Purchase Executive (Sahibzada Ajit Singh Nagar)
🏢 Accubic Labs
📍 Sahibzada Ajit Singh Nagar