Job Title: Personal Assistant (PA) / Executive Assistant (EA)to the VP

Sector: Manufacturing & Operations

Location: Ambattur / Sriperumbudur

Position Type: Full-time

Job Objective :

The PA to the VP/CEO serves as a strategic administrative partner, bridging the gap between corporate executive leadership and multi-site manufacturing operations. This role requires an individual who thrives in a fast-paced industrial environment, can manage complex global logistics, and can handle highly confidential operational and financial data. Key Roles & Responsibilities Schedule & Calendar Management

- Strategic Calendar Management: Optimize the daily and annual calendar of the CEO/VP, balancing high-level board meetings with crucial plant visits, factory floor walks, and client tours.
- Multi-Site Itinerary Planning: Coordinate complex, multi-destination travel schedules, visas, and accommodations for domestic or international site inspections.
- Meeting Prioritisation: Filter and manage meeting requests from internal department heads, global suppliers, and corporate stakeholders to maximize the executive's time.

Executive & Operational Support

- High-Level Liaison: Serve as the primary gatekeeper and communication bridge between the CEO/VP and plant managers, regional directors, and department heads.
- Presentation Preparation: Format high-stakes PowerPoint presentations, reports, and speeches for board meetings, quarterly business reviews (QBRs), and company town halls.
- Corporate Governance Support: Attend executive leadership team (ELT)



meetings to record comprehensive minutes and rigorously track action items to completion.
- Strict Confidentiality Maintenance: Safeguard highly sensitive data, including unreleased financial reports.

Cross-Functional & Stakeholder Coordination

- Communications Vetting: Review, prioritize, and draft responses for critical incoming correspondence, executive emails, and legal contracts before escalation.
- VIP & Auditor Hosting: Oversee the logistics, security clearance, and hosting protocols for visiting institutional investors, board members, and government regulatory inspectors.
- Departmental Alignment: Partner with HR, Finance, Legal, and EHS (Workplace, Health, and Safety) to ensure corporate-wide manufacturing directives are smoothly rolled out.
- Plant Event Oversight: Champion executive-led initiatives, including major safety milestone celebrations, long-service awards, and corporate stakeholder facility launches.

Qualifications & Skills

- Experience: 5+ years of experience as an Executive Assistant or Personal Assistant, ideally within the manufacturing, engineering, supply chain, or heavy industry sectors.
- Software Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and enterprise scheduling tools. Experience navigating ERP systems like SAP or Oracle
- Industry Knowledge: Basic familiarity with manufacturing metrics (e.g., OEE, downtime, supply chain timelines

Pay: From ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

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