We are seeking an experienced, high-precision Manager – Tendering & Commercial Documentation to lead our complete bidding strategy, tender submissions, and central office documentation. In this key role, you will be the primary owner of end-to-end bid management—from tender identification and GeM portal execution to contract award—while driving high efficiency in central office record-keeping and corporate administrative operations. The ideal candidate possesses deep expertise in government (e.g., GeM, CPP Portal) and private sector procurement, technical tender compliance, and advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).

Key Responsibilities

1. Tender, Bidding & Commercial Strategy (Core Focus)

- Tender Sourcing & Monitoring: Proactively identify, track, and evaluate potential government (e.g., GeM, eProcure, CPP Portal) and private sector tenders, RFPs, and RFQs across all relevant portals.
- End-to-End Bid Management: Lead the preparation, formatting, technical verification, and submission of complete technical and commercial bid packages, ensuring zero error and strict adherence to tender requirements.
- Costing & Inter-Departmental Coordination: Collaborate closely with Sales, Technical, R&D;, and Finance teams to gather technical inputs, establish accurate pricing, and secure necessary commercial approvals.
- Financial Instruments & Compliance: Coordinate the timely issuance, tracking, and compliance of Earnest Money Deposits (EMD), Bank Guarantees (BG), Demand Drafts, and tender fees with the accounts team.
- Post-Bid Lifecycle & Clarifications: Oversee post-tender follow-ups, lead client communications, manage technical clarifications and negotiations, and coordinate contract execution post-award.

2.



Central Office Management & Record Keeping

- Document Control & Database Management: Design and maintain organized digital and physical databases of all submitted tenders, vendor contracts, client agreements, statutory filings, and past results.
- Office Administration: Direct daily office operations, manage executive correspondence, oversee administrative services, and maintain seamless internal workflows.
- Vendor & Supply Support: Liaise with vendors for office equipment, utility maintenance, and corporate services to maintain a smooth administrative workplace.
- Management Support & Reporting: Support senior leadership with periodic tender performance reports, status updates, and official corporate documentation.

3. Key Requirements & Qualifications

- Education: Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field.
- Experience: 5+ years of hands-on experience in tender management, commercial documentation, and office administration (strong experience with GeM and e-procurement portals required).
- Technical & Software Proficiency:
- Advanced MS Office: High proficiency in MS Excel (formulas, cost modeling, data analysis), MS Word (formatting complex tenders and proposals), and MS PowerPoint.
- Deep knowledge of GeM portal, CPP Portal, eProcure, and private vendor bidding platforms.

Core Competencies:

- Exceptional organizational, auditing, and document management capabilities with sharp attention to detail.
- Strong leadership, communication, and cross-functional coordination skills.
- Proven ability to thrive under tight deadlines and manage multiple tender submissions simultaneously.

Pay: From ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Manager – Tendering & Commercial Documentation (Gurugram)
🏢 Static Systems Electronics Private Limites
📍 Gurugram