Job title- Assistant Manager - Civil Maintenance

Role Purpose To support and drive the execution of new repacking center projects, existing center expansion and capacity enhancement initiatives through effective civil project planning, site coordination, contractor management and close coordination with the central Civil team.

The role will ensure timely project completion, adherence to approved budgets and specifications, quality of construction, and readiness of facilities for operational handover. The position will act as the key coordination link between the Project Manager, central Civil team, repacking operations, contractors and other stakeholders to accelerate project execution and support business expansion.

Key Responsibilities

A. Recent Project Execution

- Coordinate civil execution activities for new repacking center projects from site readiness through completion and handover.
- Work with the Project Manager and central Civil team to finalize execution schedules, milestones and resource requirements.
- Ensure timely completion of flooring, partitions, roofing, drainage, internal layouts and other civil works as per approved designs and specifications.
- Coordinate site readiness for machinery installation, utilities, material movement and production-area development.
- Identify execution bottlenecks and proactively resolve issues in coordination with the relevant stakeholders.
- Ensure project sites are ready for installation, commissioning and operational start-up as per agreed timelines.

B. Existing Centre Expansion and Capacity Enhancement

- Drive civil works for expansion, layout modifications and capacity enhancement of existing repacking centres.
- Assess site-level requirements in coordination with Operations, Engineering, Maintenance, Quality and the central Civil team.
- Coordinate modifications to production areas, storage spaces, material movement pathways and supporting infrastructure to accommodate additional capacity.
- Plan execution in phases to minimise disruption to ongoing repacking operations.




- Track progress against capacity-enhancement plans and ensure timely availability of the required infrastructure.
- Support implementation of layout changes aimed at improving operational flow, space utilisation and productivity.

C. Project Planning and Progress Monitoring

- Prepare detailed activity schedules, milestone trackers and site-level execution plans in coordination with the Project Manager.
- Monitor daily and weekly progress against approved timelines and identify slippages early.
- Conduct regular site reviews and follow up with contractors and the central Civil team on pending activities.
- Maintain a project dashboard covering progress, milestones, risks, pending approvals and expected completion dates.
- Escalate delays, design issues, resource constraints and interdepartmental dependencies with proposed corrective actions.
- Drive timely closure of project punch-list items and readiness requirements before handover.

D. Coordination with Central Civil Team

- Act as the primary site-level coordination interface with the central Civil team for design, drawings, specifications, estimates and execution approvals.
- Ensure timely availability of approved drawings, bill of quantities (BOQs), technical specifications and scope clarifications.
- Coordinate site measurements, technical inspections, contractor mobilisation and execution sequencing.
- Follow up on design changes, technical queries, material approvals and other dependencies affecting project timelines.
- Ensure site execution adheres to approved drawings, quality standards, specifications and authorised changes.
- Facilitate coordination between central Civil, MEP, machinery installation, Operations and other project teams to enable integrated execution.

E. Contractor and Commercial Management





- Coordinate mobilisation and deployment of approved civil contractors and site resources.
- Monitor contractor productivity, manpower deployment, work quality and adherence to agreed schedules.
- Verify completed work quantities jointly with the authorised technical team and support measurement certification and bill processing.
- Track project expenditure against approved estimates and highlight cost overruns or potential variations.
- Ensure deviations, additional work and scope changes are documented and approved through the prescribed process before execution.
- Support evaluation of contractor performance, execution efficiency and opportunities for cost optimisation.

F. Quality, Safety and Compliance

- Ensure civil works are executed as per approved drawings, specifications, quality standards and applicable requirements.
- Coordinate inspections, testing and rectification of construction defects with the central Civil team.
- Ensure contractors follow site safety requirements, housekeeping standards and applicable permit procedures.
- Monitor safe execution in operational facilities, including segregation of work zones and protection of ongoing production activities.
- Ensure timely closure of quality observations, safety findings and project punch-list items.
- Maintain project documentation, inspection records, measurement sheets and completion certificates as required.

G. Project Handover and Continuous Improvement

- Coordinate final inspections, snag-list closure and formal handover of completed facilities to Operations.
- Ensure as-built drawings, warranties, completion documents and other required records are handed over.
- Confirm readiness of civil infrastructure for machinery installation and operational use.
- Capture lessons learned from completed projects and recommend improvements in design standardisation, execution methods and contractor performance.
- Identify opportunities to reduce project lead time, avoid rework and optimise civil project costs across repacking centres.

Please forward your CV on [email protected]

📌 Maintenance Civil - Assistant Manager (Mumbai)
🏢 Dmart
📍 Mumbai