1. Job Purpose To manage administrative activities, back-office operations and export-import shipment coordination, ensuring timely documentation, communication and smooth execution of international shipments.

1. Key Responsibilities

A. EXIM Shipment Operations

- Coordinate export and import shipments with freight forwarders, Customs House Agents (CHAs), shipping lines and transporters.
- Prepare, verify and maintain shipment-related documents, including commercial invoices, packing lists, shipping instructions and shipping bills or Bills of Entry, as applicable.
- Coordinate with clients, suppliers, international buyers and logistics partners regarding shipment status and documentation.
- Follow up on vessel schedules, cargo bookings, container movement, shipment tracking and delivery timelines.
- Assist with customs clearance, port documentation and coordination with relevant service providers.
- Maintain records of shipping bills, Bills of Lading, Airway Bills, certificates of origin and other applicable documents.
- Coordinate with banks and other service providers for export-import documentation and payment-related formalities, where required.
- Assist in monitoring shipment expenses, freight quotations, invoices and logistics payments.
- Maintain shipment-wise files and update the EXIM operations database.

B. Administration & Back Office

- Maintain office files, records, correspondence and databases.
- Handle emails, telephone calls and routine business communications.
- Prepare quotations, reports, spreadsheets, letters and operational statements.
- Maintain client, supplier, freight forwarder and CHA contact databases.
- Coordinate meetings, appointments and follow-up activities.
- Support management in daily administrative and operational work.
- Ensure timely filing, document accuracy and confidentiality of business information.

3. Educational Qualifications

- Graduate in Commerce,



Business Administration or a related field preferred.
- A diploma or certification in Export–Import Management, International Trade or Logistics will be an advantage.

4. Required Experience & Skills

- Prior hands-on experience in EXIM shipment documentation and coordination is mandatory.
- Knowledge of export-import procedures, shipping documentation and customs clearance processes.
- Working knowledge of freight forwarding, CHA coordination and shipping line procedures.
- Proficiency in MS Excel, Word, email and online documentation systems.
- Positive written and verbal communication skills in English and Hindi; Marathi is an advantage.
- Strong follow-up, coordination, record-keeping and problem-solving abilities.
- Ability to work under shipment deadlines and manage multiple assignments.

5. Preferred Candidate Profile

- Detail-oriented, systematic and responsible.
- Capable of independently coordinating routine shipment activities.
- Professional in dealing with clients, shipping agents, CHAs and logistics partners.
- Willing to learn and support the organisation's growing EXIM business operations.

6. Key Performance Indicators (KPIs)

- Accuracy and timely submission of shipment documents.
- Timely coordination and follow-up with logistics partners.
- Effective shipment tracking and status reporting.
- Proper maintenance of shipment records and databases.
- Timely completion of administrative tasks.

7. Reporting Structure The candidate will report to the Operations Manager or designated Management Representative. 8. Application Process

Interested candidates should share their updated resume mentioning:

- Total work experience
- EXIM shipment experience
- Types of shipments handled (air / sea / FCL / LCL)
- Experience with export and import documentation
- Current and expected salary
- Notice period

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Import Export Executive (Thane)
🏢 Aakar HR Consultant Services
📍 Thane