Role Overview

We are looking for a detail-oriented HR qualified to manage statutory compliance, labour law adherence, and employee-related regulatory requirements across the organization's branches and offices. The candidate will be responsible for ensuring timely statutory filings, maintaining accurate documentation, coordinating with government authorities and external consultants, and monitoring compliance with applicable labour laws and company policies.

Key Responsibilities

1. Statutory Compliance & Labour Laws

- Ensure compliance with applicable labour laws, including EPF, ESIC, Payment of Wages, Minimum Wages, Payment of Bonus, Gratuity, Maternity Benefit, and other relevant employment legislation.
- Monitor changes in labour laws and assess their impact on company policies and HR processes.
- Ensure compliance with applicable provisions of the new Labour Codes as and when brought into force.
- Maintain statutory registers, records, notices, and other mandatory documentation.

2. PF, ESIC & Payroll Compliance

- Coordinate PF and ESIC registrations, monthly contributions, returns, and employee-related formalities.
- Verify statutory deductions and contributions in coordination with the payroll team.
- Support employee PF transfers, UAN-related matters, ESIC benefits, and other statutory queries.
- Ensure timely submission of applicable statutory returns and payments.

3. Branch Compliance Management

- Monitor statutory compliance across branches, regional offices, and operational locations.
- Collect and verify compliance documents from respective branches and regional HR teams.
- Track compliance deadlines and follow up on pending submissions.
- Ensure maintenance and renewal of applicable registrations, licences, and statutory records.

4. Shops & Establishments Compliance





- Ensure compliance with the applicable State Shops and Establishments Acts and Rules across all branch offices and establishments.
- Manage registration, renewal, amendments, and closure formalities for Shops and Establishments certificates, wherever applicable.
- Ensure timely submission of statutory returns, notices, and other prescribed documentation.
- Monitor compliance with applicable provisions relating to working hours, weekly offs, holidays, leave records, overtime, and employment conditions.
- Maintain statutory registers, employee records, notices, and other documents required under the applicable legislation.
- Coordinate with regional HR teams, branch offices, and external consultants to obtain documents and ensure timely compliance.
- Track registration validity, renewal deadlines, and outstanding compliance requirements through a centralized compliance tracker.
- Coordinate with the relevant authorities during inspections and audits and ensure timely closure of observations.

5. Audits & Inspections

- Coordinate internal and external statutory audits.
- Support labour inspections and liaise with government departments, auditors, and external consultants.
- Identify compliance gaps and implement corrective and preventive actions.
- Maintain audit reports, inspection records, and compliance closure trackers.

7. Contractor & Vendor Compliance

- Monitor labour law compliance of manpower contractors and other applicable service providers.
- Verify statutory documents, licences, PF/ESIC challans, returns, and other supporting records.
- Ensure compliance documentation is maintained for applicable contract labour arrangements.

8. Documentation & MIS

- Prepare monthly compliance dashboards, status reports, and management MIS.
- Maintain compliance calendars and trackers for statutory payments, returns, renewals, and filings.
- Ensure accurate and timely record-keeping and document control.
- Escalate non-compliance, delays, and potential statutory risks to management.

📌 HR Statutory & Compliance (Ahmedabad)
🏢 Vtransport
📍 Ahmedabad