Dear candidate,

Pleasant Greetings from Shubhshree Biofuels Energy Ltd.!

ABOUT US:

Shubhshree biofuels Energy Ltd is the leading contributor in Biomass Supply Chain Management, in India, since 2013. Spanning across multiple locations in India, we prioritize sustainability and cutting-edge technology. Shubhshree biofuels energy Ltd has always been a value-driven organization. Our consistent efforts dedicated to recycling agricultural waste using world class machinery has made us one of the top Biofuels Enterprise.

For Further Details, visit us at: - https://shubhshreebiofuels.co.in development, we would love to hear from you.

– HR EXECUTIVE

Company: Shubhshree Biofuels Energy Limited

Department: Human Resources & Administration

Designation: HR Executive

Location: Plot No 8 Ganesh Vihar -B, Nirman Nagar Jaipur Rajasthan Pin code-302019

Reporting To: Management / HR Head

Employment Type: Full-Time

Budget: 1.5 to 2 LPA

Job Summary

We are looking for an HR Executive to manage day-to-day HR operations, employee coordination, recruitment, attendance and leave management, documentation, office administration, and back-office reporting.

The candidate will also be responsible for coordinating with Accounts, Purchase, Sales, Production, Dispatch, and other departments to ensure timely collection of reports, follow-ups, documentation, and completion of management-assigned tasks.

Key Responsibilities

1. HR & Employee Management

- Manage daily attendance, late arrivals, absenteeism, missing punches, and leave records.
- Maintain employee master data, personal files, KYC documents, appointment letters, and other HR records.
- Handle employee joining, onboarding, documentation, confirmation, transfer, resignation, and exit formalities.
- Address routine employee queries and coordinate with management for unresolved matters.
- Maintain employee discipline and escalate irregularities to management.
- Ensure HR records are maintained accurately and confidentially.

2. Recruitment & Hiring

- Handle end-to-end recruitment coordination for assigned vacancies.
- Source candidates through job portals, references, databases, and other channels.




- Conduct recruitment calls and coordinate interviews with candidates and management.
- Maintain recruitment and interview trackers.
- Follow up with selected candidates regarding documentation and joining.
- Coordinate pre-joining and joining formalities.

3. HR Documentation & Compliance

- Maintain employee files and ensure all required documents are available.
- Track pending employee documents and follow up for completion.
- Coordinate PF, ESI, and other applicable statutory documentation with the concerned team/consultant.
- Maintain HR compliance and renewal trackers.
- Ensure proper documentation of HR letters, agreements, declarations, and employee records.

4. Office Administration

- Monitor office housekeeping, cleanliness, stationery, consumables, and basic facilities.
- Maintain inward/outward courier and document records.
- Coordinate with vendors and service providers.
- Maintain office expense records, petty cash vouchers, bills, and supporting documents.
- Handle scanning, printing, filing, data entry, and Excel/ERP updates.
- Coordinate meetings and maintain action-point follow-ups.

5. Departmental Coordination

- Collect daily production and dispatch reports from biomass pellet plants.
- Coordinate for truck details, weighbridge slips, delivery documents, and dispatch records.
- Follow up with Purchase regarding raw material procurement and stock reports.
- Coordinate with Sales regarding pending orders and dispatch updates.
- Coordinate with Accounts regarding bills, invoices, and supporting documents.
- Maintain tender-related documents and submission trackers.
- Collect maintenance, project, and other departmental reports as required.

6. MIS & Reporting

- Prepare and submit the Daily HR & Back Office MIS.




- Maintain management pending-work and follow-up trackers.
- Prepare weekly HR, recruitment, administration, and departmental reports.
- Prepare monthly attendance, leave, employee headcount, recruitment, and HR MIS reports.
- Track pending tasks and ensure timely follow-up until closure.
- Highlight delays, missing information, and matters requiring management intervention.

Daily Responsibilities

- Attendance and leave verification
- Recruitment calls and interview coordination
- Employee documentation updates
- Email checking and follow-ups
- Departmental report collection
- Data entry and tracker updates
- Vendor bills and office expense records
- Courier and document tracking
- Management pending-work follow-up
- Daily HR & Back Office MIS submission

Required Skills & Qualifications

- Graduate in HR, Business Administration, Commerce, or a related field.
- 1 - 2 years of experience in HR, recruitment, administration, or a similar role.
- Good knowledge of MS Excel and MS Office.
- Experience with HRMS/attendance systems will be preferred.
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to maintain confidential employee information.
- Good documentation and record-management skills.
- Ability to handle multiple tasks and meet deadlines.
- Strong ownership, discipline, and accountability.

Key Performance Expectations

- Accurate and timely attendance and leave records.
- Timely recruitment follow-ups and joining coordination.
- Complete and updated employee documentation.
- Timely submission of daily, weekly, and monthly MIS.
- Proper maintenance of HR and administrative records.
- Timely follow-up and closure of management-assigned tasks.
- Effective coordination with all departments.
- Immediate escalation of critical issues and delays.

How to Apply: Interested candidates should submit their resume.

Email Id: [email protected] / [email protected]

Contact No: (phone hidden)

Pay: ₹11,000.00 - ₹19,000.00 per month

Advantages

- Provident Fund

Work Location: In person

📌 HR cum Admin Executive (Jaipur)
🏢 Shubhshree Biofuels Energy
📍 Jaipur