HR & Administration Manager

Location: Bengaluru

Experience: Minimum 5 years

Qualification: Bachelor's degree in HR, Business Administration, Commerce or a related field. MBA in HR / PG Diploma in HR preferred.

Salary: As per experience and capability.

Job Summary

Parklens India Private Limited is looking for an experienced and organised HR & Administration Manager to manage employee-related activities, recruitment, HR documentation, office administration and statutory compliance.

The candidate will be responsible for managing the complete employee lifecycle, from recruitment and onboarding to attendance, payroll coordination, employee records and exit formalities.

The ideal candidate should be comfortable using modern HR software, Microsoft Office and AI tools such as ChatGPT and Claude to improve productivity, prepare documentation and streamline HR processes.

Key Responsibilities1. Employee Management

- Manage day-to-day employee-related matters and serve as the primary point of contact for staff.
- Maintain employee records, attendance, leave balances and personnel files.
- Monitor employee attendance, punctuality, discipline and workplace conduct.
- Handle employee grievances and coordinate resolutions.
- Manage employee onboarding, induction, probation reviews and exit formalities.
- Maintain employee contracts, appointment letters, confirmation letters, warning letters and relieving letters.
- Coordinate performance reviews and maintain employee performance records.

1. Recruitment & Hiring

- Manage end-to-end recruitment for technical, civil, electrical, networking, operations and administrative positions.
- Prepare job descriptions and publish vacancies on Naukri, Indeed, LinkedIn and other recruitment platforms.
- Screen resumes, shortlist candidates and conduct initial HR interviews.
- Coordinate technical interviews with department heads and management.
- Schedule interviews, follow up with candidates and manage salary negotiations.
- Coordinate background and reference checks where appropriate.
- Manage offer letters, joining formalities and recruitment records.
- Maintain a recruitment tracker showing vacancies, applications, interviews, offers and joining status.

1.



HR Documentation & Office Administration

- Maintain organised physical and digital records of employee and company documents.
- Handle office correspondence, filing, document management and routine administrative work.
- Prepare official letters, internal circulars, employee communications and HR reports.
- Track office supplies, service providers, renewals and administrative expenses.
- Coordinate employee travel, meetings and other office requirements where necessary.
- Maintain document confidentiality and ensure records are accessible to authorised personnel.

1. Payroll & HR Compliance

- Coordinate monthly payroll processing, salary inputs, attendance and leave calculations.
- Maintain employee salary structures, deductions, reimbursements and payroll records.
- Coordinate with the accounts team, payroll vendor and external consultants.
- Monitor applicability and compliance requirements relating to PF, ESI, professional tax, TDS on salaries, gratuity, bonus, leave and other employment-related laws.
- Maintain statutory registers, employee documentation and required filings in coordination with the relevant consultants.
- Track employment-related deadlines, licence renewals and compliance requirements.
- Support POSH compliance, workplace policies and grievance-handling procedures, as applicable.
- Ensure appointment letters, employment policies and HR procedures are maintained and updated.

1. HR Software & AI Tools

- Use ChatGPT and/or Claude confidently for drafting job descriptions, HR letters, policies, employee communications and reports.
- Use AI tools to improve recruitment, resume screening, interview-question preparation and routine HR workflows, with appropriate human review.
- Maintain employee and recruitment databases using Excel or Google Sheets.
- Work with HRMS,



payroll and attendance-management software.
- Use job portals and applicant-tracking tools for recruitment.
- Prepare HR dashboards and monthly reports covering headcount, attendance, recruitment, attrition and payroll inputs.
- Identify opportunities to automate repetitive administrative and HR tasks.

Required Qualifications & Skills
- Minimum 5 years of hands-on HR and administration experience.
- Bachelor's degree in HR, Business Administration, Commerce or a related discipline.
- Strong knowledge of recruitment, employee management and HR documentation.
- Practical understanding of Indian employment laws and statutory compliance.
- Good working knowledge of Excel, Word, email and document management.
- Experience with HRMS, payroll and attendance-management systems.
- Practical proficiency in ChatGPT or Claude for day-to-day work.
- Solid communication, organisation, follow-up and problem-solving skills.
- Ability to handle confidential employee and salary information responsibly.
- Good written and spoken English; Kannada preferred.

Preferred Experience
- Experience in a small or medium-sized company where the HR professional independently manages multiple HR functions.
- Experience recruiting technical and field staff.
- Experience coordinating payroll with an accounts team or external payroll provider.
- Experience creating HR policies, employee handbooks and standard operating procedures.
- Familiarity with HR automation and AI-assisted workflows.

Ideal Candidate A self-driven HR professional who can independently manage recruitment, employee matters, HR paperwork, office administration and routine compliance without requiring constant supervision. The candidate should be organised, trustworthy, detail-oriented and comfortable using technology and AI tools to complete work efficiently.

Application: Candidates should mention the HR software they have used, their experience with Indian statutory compliance, and how they use ChatGPT or Claude in their current work.

Pay: ₹35,000.00 - ₹45,000.00 per month

Education

- Bachelor's (Required)

Experience:
- HR: 4 years (Required)

Work Location: In person

📌 HR & Administration Manager (Jayanagar)
🏢 Parklens
📍 Jayanagar