– HR &

- ADMIN EXECUTIVE 1.

Position Details Job Title: HR &

- Admin Executive Department: Human Resources &
- Administration Location: Work From Home (WFH) Employment Type: Full-time Reports To: Management / Assigned Reporting Manager Supervises: None Level: Executive 2.

Job Summary The HR &

- Admin Executive will be responsible for managing recruitment activities for Nucleus Consultant and its clients, along with handling basic administrative tasks such as preparing bills, maintaining records, and monitoring routine operational requirements. The primary objective of this role is to ensure timely recruitment, proper coordination with candidates and hiring managers, accurate administrative documentation, and smooth execution of basic operational activities while working remotely. The role requires a responsible and organized person who can independently manage assigned tasks, maintain regular communication, and ensure that recruitment and administrative work is completed on time. 3.

Key Responsibilities A.

Core Responsibilities

Recruitment – HR Manage recruitment for Nucleus Consultant and its clients. Understand job descriptions, role requirements, and candidate expectations. Post job openings on relevant recruitment portals and social media platforms. Source candidates through job portals, LinkedIn, social media, referrals, and other relevant channels. Screen resumes based on the job requirements. Conduct initial telephonic screenings with candidates. Coordinate interview schedules between candidates and hiring managers. Follow up with candidates throughout the recruitment process. Maintain candidate databases and update the status of each candidate. Track shortlisted, interviewed, selected, rejected, and joining candidates. Coordinate offer communication and joining formalities as assigned. Provide regular recruitment updates to the reporting manager and concerned clients or hiring managers. Follow up on open positions until they are filled or further instructions are received.

Administration

Prepare basic bills, invoices, and expense statements as instructed. Coordinate for required bills, receipts, and supporting documents. Monitor basic operational requirements and highlight pending tasks or issues. Maintain organized digital files and administrative records. Follow up with the concerned people for pending administrative work. Ensure assigned administrative activities are completed within the given timelines. B. Daily / Routine Responsibilities Check new recruitment requirements and prioritize open positions. Review applications received through different recruitment portals. Contact suitable candidates and conduct initial screening calls. Update candidate status and interview schedules. Follow up with candidates and hiring managers regarding interview feedback. Share recruitment progress and highlight delays or challenges. Prepare bills and update administrative records as required. Check pending operational tasks and follow up with the concerned persons. Plan daily work according to priorities and deadlines. C.

Coordination Responsibilities

Coordinate with Nucleus management regarding hiring requirements and recruitment priorities. Coordinate with client representatives and hiring managers for job requirements, candidate feedback, and interview schedules. Communicate with candidates regarding job details, interviews, selection updates, and joining. Coordinate with recruitment portal representatives when required. Escalate delays, recruitment challenges, and operational issues to the reporting manager. Maintain transparent and professional communication while working remotely. D. Documentation / Reporting Responsibilities Maintain a position-wise recruitment tracker. Record the recruitment portal or sourcing channel used for each position. Track resumes received, candidates contacted, screened, shortlisted, interviewed, selected, and joined. Maintain interview schedules, feedback, and candidate follow-up records. Prepare daily or weekly recruitment reports as required. Maintain records of recruitment expenses and portal-related costs, where applicable. Maintain digital records in the prescribed folders and formats. Report pending bills, overdue follow-ups, and operational concerns to the reporting manager. Ensure candidate and client information remains confidential.

- Key Results / KRAs Key Result Area Expected Result KRA 1:



Recruitment Management Recruitment requirements for Nucleus and its clients are handled systematically and within agreed timelines. KRA 2: Candidate Sourcing &
- Screening Suitable candidates are sourced, screened, and shortlisted according to job requirements. KRA 3: Interview &
- Follow-up Coordination Interviews, candidate follow-ups, and hiring manager coordination are completed on time. KRA 4: Administrative Management Bills, invoices, expense records, and assigned administrative tasks are maintained accurately. KRA 5: Reporting &
- Documentation Recruitment trackers, candidate records, and administrative reports are updated and accurate.
- Key Actions / KPIs Key Action / KPI Measurement Recruitment requirement tracking All assigned vacancies are recorded and regularly updated. Candidate sourcing Relevant candidates sourced for each open position based on the role requirements. Resume screening Applications screened against the and eligibility criteria. Candidate follow-up Follow-ups completed within the agreed timelines. Interview coordination Interviews scheduled and confirmed with candidates and hiring managers. Recruitment reporting Daily or weekly reports submitted within the agreed timeline. Recruitment progress Vacancies progressed according to the agreed hiring plan and deadlines. Bill preparation Bills and invoices prepared accurately and submitted on time. Administrative records Assigned records updated and supporting documents maintained properly. Operational follow-up Pending administrative and basic operational tasks tracked and followed up.

Communication

Timely updates provided, with delays and issues escalated proactively. Recruitment targets, candidate volume, and hiring timelines will be set according to the position, client requirements, and availability of suitable candidates.
- Reporting &
- Communication 7.

Reports To: Management / Assigned Reporting Manager Works Closely With: Nucleus Consultant management and team members Client representatives and hiring managers Job portal representatives, where required Candidates and selected applicants Relevant persons responsible for bills and operational requirements Internal Communication: Daily recruitment updates and pending task communication. Regular coordination regarding hiring priorities and administrative requirements. Early reporting of delays, challenges, and support requirements.

External Communication: Communication with candidates regarding job openings, screening, interviews, and joining. Coordination with clients and hiring managers regarding recruitment progress. Communication with vendors or service providers for bills and administrative requirements, where authorized.

Reporting Frequency: Daily / Weekly / As required 7. Decision-Making Authority Can Decide Independently: Daily task planning and prioritization within assigned deadlines. Initial candidate sourcing and screening based on approved job requirements.

Candidate follow-ups and interview scheduling based on available calendars. Selection of relevant sourcing channels within approved recruitment guidelines and budgets. Routine administrative record updates and bill preparation.

Identifying and reporting recruitment gaps or pending operational tasks.

Requires Approval From Reporting Manager: Final candidate selection, salary negotiation, and hiring commitments. Job offers, compensation changes, and employment terms. Paid job portal packages, recruitment advertisements, or additional hiring expenses. Approval of bills, payments, reimbursements, and expenses. Changes to client hiring requirements or recruitment commitments. Any significant operational decision, policy exception, or commitment on behalf of Nucleus or its clients. 8.

Working Conditions Working Days: Monday to Saturday, or as per the applicable company schedule.

Working Hours: As per the agreed company schedule and assigned client coordination requirements.

Work Location: Work From Home (WFH) Travel Requirement:



No regular travel required; occasional travel only if specifically required and approved.

Work Environment: Remote / Work From Home Work Requirements: Reliable internet connection and access to a laptop or computer. Availability for candidate calls, interviews, and team coordination during working hours. Ability to manage multiple vacancies and administrative tasks simultaneously.

Regular availability on approved communication channels. Proper maintenance of digital records and confidentiality of company and client information. Timely submission of recruitment updates and administrative reports.

A dedicated and professional work environment suitable for calls and online meetings.

Peak Work Periods: Recruitment drives, urgent client hiring requirements, interview schedules, and month-end billing or documentation activities. 9.

Qualifications Educational Qualification: Graduate in Human Resources, Business Administration, Commerce, or a related field. Other graduates with relevant skills may also be considered.

Experience: 6 months–1 year of experience in recruitment, HR coordination, administration, or a similar role. Freshers with good communication and organizational skills may apply.

Technical Knowledge: Basic understanding of recruitment and candidate screening. Knowledge of job portals and candidate sourcing methods. Basic understanding of bills, invoices, and expense records. Familiarity with digital documentation and spreadsheet management.

Software / Tools Required: MS Excel or Google Sheets. MS Word or Google Docs. Email and calendar applications. Video conferencing and communication tools. Recruitment portals and LinkedIn.

Google

Drive or other digital document management tools.

Certifications: Not mandatory. HR or recruitment-related certifications are an advantage. 10.

Skills &

Competencies Technical Skills Resume screening and candidate database management. Recruitment portal handling and candidate sourcing.

Basic

Excel / Google Sheets skills. Bill preparation and record maintenance. Digital documentation and reporting.

Functional Skills

Recruitment coordination and follow-up management. Interview scheduling and candidate communication. Task prioritization and deadline management. Administrative coordination and record keeping. Ability to handle recruitment for multiple positions and clients. Ability to identify pending tasks and follow up independently.

Behavioural Skills Communication: Communicates clearly and professionally with candidates, clients, and internal team members.

Teamwork: Coordinates effectively with different people while working remotely. Problem-solving: Identifies delays and challenges and seeks practical solutions.

Ownership: Takes responsibility for assigned recruitment and administrative tasks until completion.

Adaptability: Adjusts to changing hiring requirements and priorities.

Time Management: Plans daily activities and completes work within agreed deadlines.

Attention to Detail: Maintains accurate candidate records, bills, and reports.

Confidentiality: Handles candidate, employee, client, and financial information responsibly. 11.

Behavioural Expectations

Take ownership of assigned recruitment and administrative responsibilities. Maintain regular communication with the reporting manager and concerned stakeholders. Provide timely and accurate updates on recruitment progress and pending tasks. Follow up consistently instead of waiting for repeated reminders. Maintain professional behaviour while communicating with candidates, clients, and team members. Follow company processes, recruitment guidelines, and approval procedures. Maintain confidentiality of candidate information, client requirements, bills, and internal records. Work responsibly and maintain productivity while working from home. Raise recruitment delays, candidate concerns, and operational issues at an early stage. Avoid making hiring, financial, or client commitments without the required approval. Maintain organized records and ensure that assigned work is completed properly. Continuously learn and improve recruitment, coordination, and administrative skills. Maintain a respectful, helpful, and client-centric approach while representing Nucleus Consultant and its clients. Ensure that all assigned tasks are handled with accuracy, accountability, and professionalism.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: Remote

📌 HR/Admin (Surat)
🏢 Nucleus consultant
📍 Surat