Job highlights

- Graduate with experience in multitasking and proficiency in Microsoft Office

- Manage visitor reception, call handling, access control, mail distribution, scheduling, and administrative support

Role & responsibilities

- Visitor Management: Greet guests warmly, identify their purpose of visit, announce them to staff, and escort or direct them to the appropriate person or department. [1, 2, 3]

- Call Handling: Answer, screen, transfer, or take detailed messages for incoming phone calls using multi-line phone systems. [1, 2, 3]

- Access Control &
- Security:

Monitor visitor entry, maintain visitor logbooks, issue security or identification badges, and enforce facility safety protocols. [1, 2]

- Mail &

- Courier Management:

Receive, sort, log, and distribute daily postal mail, packages, and courier deliveries. [1, 2]

- Scheduling &

- Calendars:

Coordinate and schedule meetings, book conference rooms, manage staff calendars, and sometimes arrange travel or accommodations. [1, 2]

- Administrative Support:



Perform general clerical tasks including data entry, filing, photocopying, scanning, and maintaining office records. [1, 2]

- Inventory &

- Supplies:

Monitor office and front-desk stationery supplies, place orders, and restock reception areas. [1, 2]

- Environment Maintenance: Keep the reception area, waiting room, and front desk clean, organized, and presentable at all times. [1, 2]

Key Skills Required

- Communication: Clear verbal and written skills, active listening, and polite phone etiquette.

- Technical Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), calendar software, and office equipment like copiers and scanners.

- Organizational Abilities: Strong multitasking, time management, and prioritization skills in rapid-paced environments.

Preferred candidate profile

Graduate experience in multi tasking work, immediate joiners

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