: Finance Executive Zoho Books & Payroll

Department: Finance & Accounts

Employment Type: Full-Time (Work from Office)

Industry: IT Services / Software Development

Experience: 3 - 6 Years

Job Location: Coimbatore - Tamil Nadu

Job Summary

We are seeking a detail-oriented and experienced Finance Executive to manage the company's accounting operations using Zoho Books. The role involves maintaining accurate financial records, managing day-to-day accounting activities, handling payroll processing and validation, preparing financial reports, and supporting management with financial insights.

The ideal candidate must have excellent hands-on experience in Zoho Books, solid accounting knowledge, exceptional numerical and analytical skills, and practical experience in payroll processing and validation.

Key Responsibilities

1. Accounting Operations

- Manage day-to-day accounting transactions using Zoho Books.
- Record sales invoices, customer receipts, vendor bills, payments, expenses, and journal entries.
- Maintain Accounts Receivable (AR) and Accounts Payable (AP).
- Perform monthly bank, credit card, vendor, and customer reconciliations.
- Maintain fixed asset registers and depreciation schedules.
- Monitor cash flow, outstanding receivables, payables, and working capital requirements.
- Ensure accurate classification and recording of all financial transactions.

2. Zoho Books Management

- Demonstrate strong hands-on expertise in Zoho Books and manage accounting activities independently.
- Maintain the Chart of Accounts, tax settings, opening balances, and accounting records.
- Generate financial reports and dashboards.
- Ensure data accuracy, proper ledger maintenance, and appropriate accounting controls.
- Identify and resolve discrepancies in accounting records.
- Improve accounting workflows and streamline routine processes within Zoho Books.

3. Payroll Processing & Validation

- Independently manage monthly payroll processing and validate payroll inputs before finalization.
- Verify employee attendance, leave records, salary inputs, incentives, reimbursements, and deductions.
- Validate salary calculations, new joiners, employee exits,



salary revisions, and full-and-final settlements.
- Check payroll reports for calculation errors, duplicate entries, missing information, and unusual month-on-month variations.
- Reconcile payroll data with employee records, previous-month payroll, and actual salary payments.
- Coordinate with HR to resolve discrepancies in employee master data and salary inputs.
- Ensure payroll summaries are accurate and approved before salary disbursement.
- Record salary expenses, deductions, reimbursements, and payroll liabilities accurately in Zoho Books.

4. Financial Reporting & MIS

- Prepare monthly, quarterly, and annual financial statements.
- Generate Profit & Loss statements, Balance Sheets, Cash Flow statements, and MIS reports.
- Analyze expenses, financial performance, and variances.
- Provide management with accurate financial analysis and business insights.
- Support budgeting, forecasting, and financial planning.
- Ensure timely monthly, quarterly, and year-end financial closure.

5. Taxation, Compliance & Audit Coordination

- Maintain accurate accounting records to support GST, TDS, and other applicable statutory requirements.
- Assist in GST return preparation, reconciliations, and supporting documentation.
- Coordinate with the dedicated payroll compliance team for statutory deductions, compliance requirements, and related filings.
- Prepare schedules and documentation for statutory and tax audits.
- Coordinate with auditors, tax consultants, and relevant stakeholders.
- Ensure financial records are complete, accurate, and audit-ready.

6. Process Improvement & Internal Controls

- Develop and maintain accounting Standard Operating Procedures (SOPs).
- Improve accounting processes, reconciliation procedures, and internal financial controls.




- Maintain proper financial documentation and records.
- Recommend improvements to reduce accounting errors and improve operational efficiency.

Required Qualifications

- B.Com, M.Com, MBA Finance, CA Inter, CMA Inter, or an equivalent qualification.
- 3-6 years of relevant experience in accounting and finance operations.
- Excellent hands-on experience with Zoho Books is mandatory.
- Practical experience in payroll processing and payroll validation.
- Strong understanding of accounting principles, bookkeeping, and financial reporting.
- Working knowledge of GST, TDS, and Indian statutory compliance requirements.
- Proficiency in MS Excel, including formulas, PivotTables, and lookup functions.

Preferred Qualifications

- Experience in IT Services, Software Development, SaaS, or Consulting.
- Familiarity with project-based billing and service accounting.
- Experience in monthly financial closure, MIS reporting, and audit coordination.

Key Skills

- Zoho Books Advanced Practical Knowledge
- Financial Accounting & Bookkeeping
- Payroll Processing & Validation
- Bank and Ledger Reconciliation
- Accounts Payable & Receivable
- Financial Reporting & MIS
- GST & TDS Knowledge
- Advanced MS Excel
- Strong Numerical and Analytical Skills
- Attention to Detail and Problem-Solving
- Confidentiality and Financial Discipline

Key Performance Indicators (KPIs)

- Accuracy and completeness of accounting entries in Zoho Books.
- Timely monthly account closure and financial reporting.
- Accuracy of payroll inputs, calculations, and payroll summaries.
- Timely completion of bank and ledger reconciliations.
- Accuracy of financial reports and management information.
- Prompt identification and resolution of accounting and payroll discrepancies.

Ideal Candidate: A numbers-oriented finance professional with 45 years of experience, excellent Zoho Books expertise, and the ability to independently manage accounting operations, payroll processing and validation, reconciliations, and financial reporting while coordinating with the dedicated payroll team for statutory compliance.

📌 Finance Executive - Zoho Books & Payroll (Coimbatore)
🏢 Virtual Tech Gurus
📍 Coimbatore