Role: Finance & Admin Executive

Location: Chennai (Hybrid)

Experience: 2 to 3 years of related experience

Employment Type: Full-time

About the Role

We are looking for a detail-oriented and organized Finance & Admin Executive to manage day-to-day administrative activities and support finance operations. The ideal candidate will be responsible for maintaining financial records, handling invoices and expenses, coordinating with vendors, supporting payroll-related activities, and ensuring smooth office administration.

This role is suitable for someone who is comfortable working in a fast-paced startup environment and can independently manage routine administrative and finance processes.

Key Responsibilities

Finance Operations

- Maintain and update daily financial transactions and records.
- Prepare and process invoices, bills, payment requests, and receipts.
- Track accounts receivable and accounts payable.
- Follow up on outstanding customer payments and maintain payment status.
- Verify vendor invoices and coordinate for timely payments.
- Maintain expense records and employee reimbursement details.
- Assist with bank reconciliation and transaction tracking.
- Maintain petty cash and daily cash records.
- Prepare basic finance reports and MIS reports.
- Coordinate with the CA/accounting team for accounting and statutory requirements.
- Maintain proper documentation for financial transactions.
- Support monthly closing activities and provide required financial data.

Administration
- Manage day-to-day office administration and facilities.
- Coordinate with vendors, service providers,



and office maintenance teams.
- Maintain office-related records, contracts, bills, and documents.
- Manage office supplies, stationery, equipment, and inventory.
- Track administrative expenses and ensure timely processing of bills.
- Coordinate travel, accommodation, and other administrative requirements when required.
- Support employee-related administrative activities.
- Assist with company events, meetings, and internal activities.
- Ensure smooth functioning of day-to-day office operations.

Payroll Support
- Coordinate with HR for attendance, payroll inputs, and employee expense claims.
- Maintain employee-related administrative records and documentation.
- Support onboarding and exit-related administrative activities.
- Assist in collecting payroll inputs and coordinating with payroll/accounting teams.

Requirements
- Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related field.
- 2 to 3 years of experience in finance operations, accounts, administration, or a similar role.
- Robust knowledge of accounting and finance processes.
- Good working knowledge of MS Excel / Google Sheets.
- Strong with accounting software such as Tally, Zoho Books, QuickBooks,



or similar tools is preferred.
- Good numerical and analytical skills.
- Strong attention to detail and documentation skills.
- Good communication and coordination skills.
- Ability to manage multiple tasks and meet deadlines.
- Ability to work independently in a startup environment.

Preferred Skills
- Accounts Payable & Accounts Receivable
- Tally / Zoho Books / Accounting Software
- Invoice & Expense Management
- Bank Reconciliation
- Vendor Management
- Petty Cash Management
- MIS & Excel Reporting
- Office Administration
- Documentation & Record Management
- Payroll Coordination

What We’re Looking For Someone who is organized, responsible, detail-oriented, and willing to take ownership of both finance operations and administrative activities. The candidate should be comfortable coordinating with different teams and external vendors while maintaining accuracy in financial records.

If you enjoy working across Finance, Administration, and Operations and want to grow with a fast-paced organization, this role could be a great opportunity for you.

Pay: ₹10,000.00 - ₹22,000.00 per month

Benefits

- Adaptable schedule
- Paid sick time
- Paid time off

Ability to commute/relocate:
- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- What's your current location, current pay, expected pay and notice period?

Experience:
- finance operations: 2 years (Required)

Work Location: Hybrid remote in Chennai, Tamil Nadu

📌 Finance and Administration Executive (Chennai)
🏢 Knotopian
📍 Chennai