Role & responsibilities

- To ensure GXP (Such as GDP, cGMP, and etc.) compliance.

- Maintain export records and reports.

- Communicate with overseas clients regarding orders, deliveries, and documentation

- Ensure compliance with export regulations and international trade laws

- Track shipments and provide status updates to customers.

- To ensure completeness of documents as per GDP in the concerned department.

- Coordinate with freight forwarders, shipping lines, customs agents, and logistics providers.

- Pre-shipment: Prepares essential documents such as commercial invoices, packing lists, certificates of origin, and inspection certificates,

- Shipping & Customs: Drafts Bills of Lading, handles shipping bill checklists, and coordinates with customs brokers.

- To provide ancillary support as and when required as designated by Section Head/Department Head/Designee.

- Post-shipment: Reviews and submits necessary documents to banks for Letters of Credit (LC) and handles bank negotiations for payment collection.

- Work diligently with Freight Forwarder and shipping lines in relation to shipment of goods

- Ensure good housekeeping practices in concerned areas/Department/Plant.

- Inputs data into the system to create file, shippers export declaration transmission, invoice to client and shipment track and trace update





- Daily environmental condition throughout BSR as per SOP along with documentation.

- Verify export paperwork and labels are correct and complete

- Providing classification and licensing information for exports and deemed exports

- Physical V/S system stock verification.

- PTN verification with physical materials.

- Preparation for Invoice/ e-way bill/ E- Invoice., L.R updation/ follow up.

- To ensure proper outward management system along with its up-dation in ERP.

- Handle export-related banking activities, including Letters of Credit (LC), export payments, and documentation submission

- Timely maintenance and up keep of area / equipment / ancillary items, etc.

- Follow and carry positive housekeeping practices in area.

- Report any deviation during the process to Head - Dispatch/ QA / Site Head.

- Responsible to support QA for implementation of quality system in department.

- Co-ordination with QC, QA, maintenance, HSE, production department for smooth running of area / plant.

- Ensure line clearance in area as per procedure before Dispatch.

- Ensure timely completion of training program (GMP, GDP, data integrity, SOPs) of self and staff available in department as per available schedule.

- To participate in investigations of deviations, incidents and non-conformity and execute and complete relevant CAPA as per SOP.

📌 Executive - Dispatch Export Logistics (Vapi)
🏢 Exemed
📍 Vapi