Company Name: REMAG Electros Pvt. Ltd.

Position: Executive Assistant to MD

Department: Executive Office / Administration

Location: Rourkela, Odisha

Experience: 3–6 years preferred

Employment Type: Full-time

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Managing Director in daily business activities, administrative responsibilities, meeting coordination, communication, and follow-ups. The candidate will act as a key point of coordination between the MD, internal departments, clients, vendors, and other stakeholders, ensuring smooth execution of business priorities and confidential handling of information.

Key Roles and Responsibilities

- Manage the MD's daily calendar, appointments, meetings, and business schedules.
- Coordinate internal and external meetings, including scheduling, confirmations, and preparation of agendas.
- Arrange travel bookings, accommodation, transportation, and itineraries for the MD.
- Handle emails, phone calls, correspondence, and communications on behalf of the MD as required.
- Prepare meeting agendas, presentations, reports, minutes of meetings, and other business documents.
- Follow up with department heads on pending tasks, assigned responsibilities, deadlines, and action points.
- Coordinate with departments such as HR, Sales, Accounts, Purchase, Production, and Service to obtain updates and facilitate communication.
- Maintain confidential files,



business documents, agreements, reports, and important records.
- Track key business activities, management decisions, and pending matters requiring the MD's attention.
- Assist in preparing management reports, business presentations, and performance summaries.
- Coordinate with clients, suppliers, business partners, and senior management for meetings and official communication.
- Screen and prioritize incoming calls, emails, meeting requests, and other communications.
- Ensure timely reminders and follow-ups for important meetings, commitments, and deadlines.
- Handle administrative activities and special assignments entrusted by the MD.
- Maintain professional communication and exercise discretion while dealing with sensitive business information.
- Support the MD in organizing business reviews, management meetings, client visits, and official events.
- Ensure that key instructions and decisions are communicated to the relevant departments and followed up appropriately.

Educational Qualifications

- Graduate in Business Administration, Commerce, Management, or any relevant discipline.
- MBA or PGDM in Management will be an advantage.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits

- Commuter assistance
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Rourkela)
🏢 Remag Electros
📍 Rourkela