Executive Assistant to MD & CEO CEOs Office

Company: Geofast Industries (I) Ltd

Reporting to: Managing Director & CEO

Department: CEOs Office

Location: Corporate office, with travel to manufacturing plants and other locations as required

1. Role Objective To enable the MD & CEO to operate more effectively by managing executive priorities, ensuring disciplined follow-through on key decisions, coordinating with senior leadership, and supporting the execution of strategic business initiatives.

The role will provide direct exposure to business strategy, FMCG manufacturing, corporate finance, acquisitions, fundraising, customer relationships and multi-location operations.

This is a high-trust, high-accountability role requiring exceptional organisation, communication, analytical ability and execution discipline.

2. Key Responsibilities

A. CEOs Office and Executive Effectiveness

- Manage the CEOs calendar, appointments, travel, meetings and daily priorities.
- Prepare meeting briefs, background notes, presentations and decision documents.
- Record key decisions, commitments, owners and deadlines from important meetings.
- Maintain a central tracker of the CEOs priorities and ensure timely closure.
- Screen and prioritise incoming requests, escalating important matters promptly.

B. Business Review and Leadership Coordination

- Coordinate with plant heads, functional heads and senior management on commitments made to the CEO.
- Maintain an action tracker for monthly business reviews and leadership meetings.
- Follow up on revenue, EBITDA, production, capacity utilisation, quality, customer service and capex-related actions.
- Highlight overdue decisions, recurring bottlenecks and issues requiring CEO intervention.
- Consolidate updates from different locations into concise management reports.

C. Strategic Projects

- Support the CEO in tracking new manufacturing projects, plant commissioning, capacity expansion and other strategic initiatives.
- Coordinate cross-functional workstreams relating to acquisitions, due diligence,



integration and fundraising.
- Conduct preliminary research on customers, markets, competitors, business opportunities and prospective partners.
- Prepare project updates, presentations, meeting notes and decision summaries.
- Ensure that milestones, dependencies, risks and next steps remain visible to the CEO.

D. Customer and External Stakeholder Coordination

- Help prepare for important meetings with customers, investors, bankers, consultants and business partners.
- Track commercial commitments, pending proposals, customer escalations and agreed next steps.
- Draft skilled correspondence and follow up on agreed actions.
- Maintain an organised record of key external relationships and important discussions.

E. CEO Communication and Documentation

- Draft emails, letters, meeting agendas, minutes and management presentations.
- Prepare board meeting material in coordination with Finance and other functions.
- Maintain an organised repository of important decisions, documents and commitments.
- Use Microsoft 365 and AI-enabled productivity tools to improve the quality and speed of work.

F. Confidentiality and Professional Judgement

- Handle sensitive financial, personnel, customer, acquisition and investor information with discretion.
- Exercise sound judgement in determining what requires immediate escalation.
- Represent the CEOs Office professionally in interactions with employees and external stakeholders.

3. Candidate Profile

Experience

- Ideally 4–8 years of relevant experience in an Executive Assistant, CEO’s Office, Founder’s Office, business operations or project management role.




- Experience supporting a business owner, MD, CEO or senior executive is strongly preferred.
- Exposure to manufacturing, FMCG, supply chain, consulting, corporate finance or a multi-location business is an advantage.

Education

- Graduate in business administration, engineering, commerce or a related discipline.
- MBA or equivalent management education is desirable but not essential.

Essential Skills

- Excellent written and spoken English; professional Hindi is an advantage.
- Strong Excel, PowerPoint, Outlook and general Microsoft 365 proficiency.
- Excellent meeting preparation, note-taking, documentation and follow-up skills.
- Ability to organise multiple priorities and work with tight deadlines.
- Strong analytical thinking and the ability to synthesise information into concise management updates.
- Confidence to coordinate with senior executives and challenge delays professionally.
- High integrity, ownership, discretion and attention to detail.
- Comfortable using AI tools for research, drafting, analysis and productivity.

4. Key Performance Indicators

- Timely completion of agreed CEO action items.
- Accuracy and timeliness of meeting briefs, minutes and management updates.
- Visibility of overdue actions, risks and important pending decisions.
- Quality of coordination across functions and manufacturing locations.
- Timely tracking of strategic project milestones.
- Reduction in avoidable follow-ups and administrative workload for the CEO.
- Demonstrable improvement in the CEO’s preparation and effectiveness in key meetings.

5. Role Development The successful candidate will have the opportunity to grow into a broader CEO’s Office or Chief of Staff role, depending on capability, performance and the evolving needs of the business.

The position requires a hands-on professional who combines executive support with business execution. It is not intended to be a purely administrative or personal assistant position.

📌 Executive Assistant To Managing Director (Hyderabad)
🏢 Geofast Industries
📍 Hyderabad