: Executive Assistant to CEO (Pan India Travel)

Job Title: Executive Assistant to CEO

Department: Executive Office

Reporting To: Chief Executive Officer (CEO)

Location: [Insert Base Location] – Willingness to Travel Across India

Employment Type: Full-Time

Travel Requirement: Extensive Pan India Travel with the CEO

Job Summary

We are looking for a proactive, dynamic, and highly organized Executive Assistant to provide executive and administrative support to the CEO. The candidate must be comfortable travelling extensively across India with the CEO for business meetings, client visits, site visits, conferences, and other official engagements.

The role requires excellent coordination, communication, time management, confidentiality, and the ability to manage the CEO’s schedule and business requirements while travelling.

Key Responsibilities1. Executive Support

- Manage the CEO’s daily calendar, appointments, meetings, and business engagements.
- Coordinate and prioritize meetings, calls, and official commitments.
- Prepare meeting agendas, presentations, reports, and briefing documents.
- Maintain a record of important discussions, decisions, and pending action items.

1. Pan India Travel and Coordination

- Travel with the CEO to different cities and locations across India as required.
- Arrange flights, trains, hotels, local transportation, and other travel logistics.
- Prepare detailed travel itineraries and ensure smooth execution of travel plans.
- Coordinate with clients, business partners, vendors, and internal teams before and during visits.




- Manage last-minute changes to travel schedules and meeting arrangements.
- Ensure all travel-related documents, bookings, and requirements are in order.

1. Meeting and Business Coordination

- Coordinate meetings with clients, vendors, business associates, and senior management.
- Attend meetings with the CEO when required and record minutes and key discussion points.
- Follow up with concerned departments and stakeholders on commitments made during meetings.
- Track action items and ensure timely completion of assigned tasks.

1. Communication and Correspondence

- Handle emails, calls, messages, and official correspondence on behalf of the CEO, as authorized.
- Draft professional emails, letters, reports, and presentations.
- Act as a coordination point between the CEO and internal or external stakeholders.
- Maintain effective communication with teams across different locations.

1. Reporting and Documentation

- Prepare daily updates, travel summaries, meeting reports, and follow-up trackers.
- Maintain confidential files, business documents, and executive records.
- Track expenses, bills, travel claims, and supporting documents.
- Provide regular updates to the CEO regarding schedules, pending tasks, and important developments.

1. Confidentiality and Professional Conduct





- Maintain strict confidentiality regarding business information and executive discussions.
- Demonstrate professional conduct, discretion, and a positive attitude at all times.
- Represent the CEO and organization professionally during travel and external meetings.
- Remain flexible and available for business-related requirements during official travel.

Eligibility and Qualifications
- Bachelor’s degree in any discipline; a degree in Business Administration or Management is preferred.
- Prior experience as an Executive Assistant, Personal Assistant, CEO’s Office Executive, or in a similar role is preferred.
- Excellent verbal and written communication skills in English and Hindi.
- Proficiency in MS Office, Excel, PowerPoint, email, and calendar management tools.
- Strong coordination, planning, and organizational skills.
- Willingness and ability to travel extensively across India with the CEO, including short-notice and multi-day trips.

Required Skills and Competencies
- Excellent communication and interpersonal skills.
- Solid planning, scheduling, and follow-up abilities.
- High level of confidentiality and professional maturity.
- Ability to manage multiple tasks and changing priorities.
- Problem-solving and decision-making abilities.
- Flexibility regarding travel schedules and working hours during business trips.
- Professional appearance, punctuality, and attention to detail

Pay: ₹70,000.00 - ₹80,000.00 per month

Benefits

- Flexible schedule

Work Location: In person

📌 Executive Assistant to CEO (Delhi)
🏢 Max Holidays India
📍 Delhi