Job Summary The Executive Assistant to the CMD is responsible for providing comprehensive administrative and organizational support to the Chief Managing Director, ensuring the smooth and efficient operation of the office. This role requires a high level of professionalism, discretion, and the ability to handle confidential information.

Key Responsibilities

1. Calendar & Diary Management

· Manage and maintain the CMD’s calendar, organizing meetings, appointments, and travel arrangements.

· Ensure effective day-to-day planning by prioritizing tasks, events, and meetings based on the CMD’s agenda.

· Coordinate and schedule meetings, ensuring all necessary documents and materials are prepared in advance.

2. Task Management & Follow-Up

· Track all tasks assigned by the CMD to various departments and individuals, ensuring timely completion.

· Follow up on tasks and action items, especially those arising from Minutes of Meetings (MOM), to ensure they are addressed within specified deadlines.

· Maintain a tracking system for pending and completed tasks, regularly updating the CMD on progress.

3. Minutes of Meeting (MOM) Preparation & Follow-Up

· Attend and record MOM during key meetings, documenting action items, timelines, and responsible stakeholders.

· Follow up on tasks and decisions made during meetings, ensuring they are executed and deadlines are met.

4. Thoughtpage & Strategic Document Maintenance

· Assist in creating and updating the CMD’s Thoughtpage, documenting strategic ideas, long-term objectives, and actionable plans.

· Ensure the Thoughtpage is regularly reviewed and updated based on the CMD’s direction and evolving business needs.

5. Performance Management System (PMS) Software Management

· Oversee the management and timely updates of the PMS Software,



ensuring that performance evaluations are conducted as per schedule.

· Coordinate with HR and other departments to ensure accurate and timely input of performance-related data in the PMS system.

· Prepare reports and summaries for the CMD based on PMS data and performance trends.

6. Scorecard Management

· Assist in maintaining and updating the Scorecards for key departments and teams, ensuring they reflect accurate performance metrics.

· Ensure Scorecards are submitted by departments on time and review them with the CMD to identify areas of improvement.

· Track progress on key performance indicators (KPIs) and provide updates to the CMD.

7. SOP Updates & Compliance Monitoring

· Assist in developing and updating Standard Operating Procedures (SOPs), ensuring they are communicated effectively across departments.

· Follow up with teams to ensure compliance with SOPs and that processes are streamlined according to the CMD’s directives.

8. HOD Reporting Structure & Coordination

· Establish and maintain a clear HOD reporting structure, ensuring that all department heads submit reports on time and in the correct format.

· Regularly coordinate with HODs to ensure timely and accurate submission of reports, highlighting key metrics and updates for the CMD’s review.

· Act as a liaison between the CMD and HODs for task assignments, feedback, and reporting updates.

9. Meeting & Day Planning





· Plan and organize the CMD’s daily and weekly schedules, ensuring that important meetings and events are prioritized.

· Ensure the CMD is fully briefed on agendas, background materials, and key topics ahead of meetings.

· Coordinate any last-minute adjustments to the CMD’s schedule, making sure any conflicts are resolved swiftly.

10. Cross-Departmental Collaboration

· Work closely with various departments to facilitate smooth communication and ensure that the CMD’s directives are executed efficiently.

· Assist in aligning cross-functional teams with the CMD’s strategic goals and ensuring follow-through on key initiatives.

Required Skills and Competencies

· Excellent organizational skills with the ability to manage multiple tasks and priorities.

· Strong verbal and written communication skills, capable of interacting with senior leadership and department heads.

· Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and task management tools.

· Experience managing PMS Software and familiarity with performance management processes.

· Ability to maintain confidentiality and discretion in handling sensitive information.

· Robust attention to detail with the ability to work independently and proactively solve problems.

· Time management skills to ensure deadlines are consistently met.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):
- How many years of experience do you have as an Executive Assistant, Personal Assistant, or in a similar role?
- What is your current CTC ?
- What is your expected CTC?
- What is your notice period?

Work Location: In person

📌 Executive Assistant to CMD (Dumas)
🏢 Black Parasmani
📍 Dumas