Executive Assistant to CEO

Department — Management

Reporting To CEO

Role Overview

LIVXS is a multi-vertical media and experiences company spanning Films, Weddings, Events, Club, Learning and Studio.

We are hiring an Executive Assistant to work directly with the CEO and keep things running smoothly across departments. You will be the central point between the CEO and the verticals — managing his calendar, communications and follow-ups, and making sure decisions and tasks do not slip.

It is a fast-paced, high-trust role for someone organised, sharp with follow-ups, and comfortable juggling priorities, with close exposure to how a CEO runs a growing business.

Key Responsibilities Executive & Administrative Support

- Manage the CEO's calendar — schedule, reschedule and protect time around priorities.
- Prioritise the CEO's time: filter distractions and surface only the decisions that need him.
- Maintain organised digital files, reports, presentations and contacts.
- Draft emails, communications, reports and documentation.
- Manage external communication with clients, collaborators and vendors as directed.

Coordination & Liaison

- Act as the communication bridge between the CEO and department heads.
- Share updates, reminders and follow-ups across teams on the CEO's behalf.
- Filter incoming matters to the CEO, including escalations, vendor delays and approvals, and route them appropriately.
- Coordinate internal review meetings and briefings.
- Represent the CEO when delegated.

Tracking & Follow-through





- Maintain the CEO's action board: weekly tasks, project check-ins and priorities.
- Track deliverables and timelines across departments and follow up until closure.
- Maintain simple status trackers / dashboards in ClickUp / Zoho for live visibility.
- Flag recurring issues, missed deadlines and blockers with suggested next steps.

Key Skills Required

- Robust organizational and time-management skills.
- Excellent written and verbal English communication.
- Discretion and confidentiality when handling sensitive matters.
- Proficiency in Google Workspace and the Zoho ecosystem such as Mail, Calendar, Projects and People, or similar.
- Strong coordination and follow-up across departments.
- Basic understanding of creative-production or event timelines will be a plus.

Qualifications

- Bachelor's degree in Business Administration, Communications or a related field.
- 1–3 years in an executive-assistant, personal-assistant, administrative or operations-support role.
- Experience supporting leadership in a fast-moving company — media, events or creative services preferred.
- Familiarity with the Zoho ecosystem is a strong advantage.

What We Offer

- CTC ₹2.5–3.6 LPA, based on experience.
- Direct mentorship and close working exposure with the CEO.
- Fast career growth across a multi-vertical media and experiences company.
- On-site role at our Gurgaon HQ.

Pay: ₹14,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Gurugram)
🏢 LIVXS
📍 Gurugram