Role Overview The Executive Assistant will act as the CEO’s right hand, managing day-to-day priorities, coordinating with internal teams, tracking important tasks and ensuring timely follow-ups across departments.

This role requires someone who can anticipate requirements, handle confidential information, communicate professionally and bring structure to a fast-moving business environment.

The ideal candidate is not someone who simply takes instructions, but someone who takes ownership, follows through and ensures that nothing key slips through the cracks.

Key Responsibilities

1. Calendar and Time Management

- Manage the CEO’s daily calendar, appointments, meetings and commitments.
- Schedule internal and external meetings, ensuring adequate preparation and time allocation.
- Coordinate travel arrangements, hotel bookings, itineraries and meeting schedules for domestic and international travel.
- Prioritise requests and help the CEO focus on the most important business activities.
- Maintain a daily agenda and share a concise schedule and priority list with the CEO.

2. Coordination with Department Heads

- Coordinate with project management, design, production, accounts, sales, operations and administration teams.
- Follow up with department heads on pending tasks, commitments and deadlines assigned by the CEO.
- Maintain a central tracker of important action items and escalate delays or unresolved issues.
- Ensure that instructions given during meetings are communicated clearly and acted upon.
- Help the CEO monitor progress on key business priorities without getting involved in routine execution.

3. Meeting Management and Follow-ups

- Prepare meeting agendas, briefing notes and relevant documents.
- Record meeting minutes, decisions, responsibilities and deadlines.
- Circulate action points to the concerned team members and follow up until closure.
- Prepare a daily or weekly summary of pending decisions and overdue tasks.
- Organise documents and information required for client meetings,



internal reviews and business discussions.

4. Business and Administrative Support

- Draft and review professional emails, letters, WhatsApp messages and internal communications.
- Prepare presentations, reports, spreadsheets and summaries as required.
- Coordinate with clients, vendors, consultants and other business stakeholders on behalf of the CEO.
- Assist with documentation, approvals, quotations, payment follow-ups and other matters requiring the CEO’s attention.
- Maintain an organised digital filing system for important business documents.
- Support special projects, business initiatives and assignments delegated by the CEO.

5. CEO’s Office and Priority Management

- Maintain a master task tracker covering the CEO’s key priorities and outstanding commitments.
- Identify pending approvals, delayed responses and tasks requiring intervention.
- Prepare a daily briefing highlighting the CEO’s priorities, urgent matters and important updates.
- Ensure that important communications are brought to the CEO’s attention promptly.
- Anticipate requirements and resolve routine coordination issues independently wherever authorised.

6. Confidentiality and Professional Conduct

- Handle sensitive business, financial, employee and client information with discretion.
- Maintain professionalism when interacting with senior management, clients and external stakeholders.
- Exercise sound judgement when prioritising communications and sharing information.
- Maintain accurate records and ensure that confidential documents are handled appropriately.

Required Skills and Qualifications





- Bachelor’s degree in Business Administration, Commerce, Management or a related field preferred.
- 2–5 years of experience as an Executive Assistant, Management Assistant, Executive Coordinator or in a similar role.
- Excellent written and verbal communication skills in English.
- Strong working knowledge of Microsoft Excel, Word, PowerPoint, Outlook and Google Workspace.
- Ability to prepare professional emails, presentations, trackers and reports.
- Strong organisational skills, attention to detail and follow-up discipline.
- Ability to handle multiple priorities and work with tight deadlines.
- Professional conduct, discretion and the ability to handle confidential information.
- Comfortable coordinating with multiple departments and senior stakeholders.

Preferred Candidate Profile The ideal candidate will be:

- Proactive: Identifies pending matters and follows up without being reminded.
- Highly organised: Keeps calendars, tasks, documents and commitments in order.
- Assertive yet diplomatic: Can follow up with senior team members professionally and firmly.
- Solutions-oriented: Brings solutions instead of merely reporting problems.
- Dependable: Ensures commitments are tracked and completed.
- Tech-savvy: Comfortable using spreadsheets, task management tools and AI tools to improve productivity.
- Trustworthy: Understands the importance of confidentiality and professional boundaries.
- Adaptable: Comfortable working in a growing, owner-led business where priorities can change quickly.

What We Offer

- Direct exposure to the CEO and senior-level business decisions.
- An opportunity to work closely with the leadership of an established and growing business.
- Scope to take ownership of the CEO’s office and progressively assume greater responsibility.
- A professional environment that values accountability, initiative and execution.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Mumbai)
🏢 Enzo International
📍 Mumbai