Position: PF, ESI, PT & MLWF Compliance Executive

Department: Compliance / HR & Payroll

Experience: 1–3 Years

Location: Pune

Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented PF, ESI, PT & MLWF Compliance Executive to handle statutory compliance activities, monthly returns, challan generation, employee registrations, documentation, and coordination with clients and government departments.

Key Responsibilities

1. Provident Fund (PF) Compliance

- Handle monthly PF compliance and ECR preparation.
- Prepare and generate PF challans and ensure timely payment.
- Add new employees and update employee details on the EPFO portal.
- Handle UAN generation, activation and KYC updates.
- Update Date of Joining (DOJ) and Date of Exit (DOE).
- Handle PF transfer, correction and name/DOB-related requests.
- Coordinate for DSC/e-Sign and employer approvals.
- Follow up regarding PF claims, passbook discrepancies and other EPFO-related issues.
- Prepare replies to PF notices and departmental communications.

2. Employees' State Insurance (ESI) Compliance

- Handle monthly ESI compliance and challan generation.
- Register new employees under ESIC and update employee details.
- Update family/dependent details and employee records.
- Generate TIC/e-Pehchan related documents where applicable.
- Handle ESIC IP number and employee registration issues.
- Coordinate with ESIC offices for pending approvals and corrections.
- Handle omitted employee challans, contribution corrections and related matters.
- Follow up on ESIC notices, interest/damages and other compliance matters.

3. Professional Tax (PT) Compliance

- Handle Skilled Tax registration and employee enrolment-related activities.
- Prepare monthly/periodic PT calculations and challans.
- Generate PT payment challans and ensure timely payment.
- File PT returns as applicable.
- Handle PT notices, assessments and departmental correspondence.




- Coordinate with clients for required documents and information.

4. Maharashtra Labour Welfare Fund (MLWF)

- Maintain employee records for MLWF compliance.
- Prepare MLWF contribution calculations.
- Generate MLWF challans and ensure timely payment.
- File MLWF returns/statements as applicable.
- Handle amendments, corrections and related departmental requirements.

Client Coordination

- Coordinate with clients for monthly attendance, salary sheets and employee joining/leaving details.
- Follow up for pending employee documents and statutory information.
- Send monthly compliance reminders and payment follow-ups.
- Maintain proper records of challans, returns, notices and correspondence.
- Communicate compliance status and pending requirements to clients.

Documentation & Reporting

- Maintain PF, ESI, PT and MLWF records systematically.
- Prepare monthly compliance status reports.
- Maintain employee-wise statutory records.
- Track pending challans, registrations, approvals and corrections.
- Ensure timely completion of statutory compliance within prescribed due dates.

Required Skills

- Good knowledge of PF, ESI, PT and MLWF compliance.
- Knowledge of EPFO and ESIC portals.
- Good knowledge of MS Excel and MS Office.
- Good communication and client coordination skills.
- Ability to manage multiple clients and statutory deadlines.
- Good attention to detail and documentation skills.
- Ability to independently handle routine compliance activities.

Qualification

- Graduate in any discipline.
- Prior experience in payroll/statutory compliance will be preferred.

Key Performance Areas (KPIs)

- Timely completion of monthly PF, ESI, PT and MLWF compliance.
- Accuracy in challans, returns and employee data.
- Timely resolution of portal issues and pending registrations.
- Proper maintenance of compliance records.
- Effective client follow-up and communication.
- Minimization of late payments, omissions and compliance errors.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Compliance Executive (Pune)
🏢 Luxara
📍 Pune