Key Roles & Responsibilities

1. ROC & MCA Compliance: Handle all ROC filings, MCA submissions, annual returns, statutory forms, and other regulatory compliances under the Companies Act, 2013.
2. Board Meetings: Organise Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs); prepare notices, agendas, minutes, and resolutions.
3. Statutory Registers: Maintain statutory registers, company records, minutes books, shareholding records, and other mandatory documents.
4. Legal Compliance: Monitor compliance with applicable corporate laws, rules, regulations, and statutory deadlines.
5. Daily Compliance Monitoring: Maintain a compliance calendar, track pending filings, monitor due dates, and submit regular compliance status reports to management.
6. Legal Documentation: Draft and review board resolutions, notices, declarations, agreements, authorizations, and other corporate documents.
7. Liaison with Authorities: Coordinate with the ROC, MCA, auditors, legal advisors, banks, and other regulatory authorities as required.
8. Licences & Registrations: Monitor the validity, renewal, and compliance requirements of company registrations, licences, and statutory approvals.
9. Audit & Inspection: Coordinate statutory audits, secretarial audits, compliance reviews, and regulatory inspections, wherever applicable.
10. Litigation & Legal Coordination:



Coordinate with legal advisors on company-related cases, notices, disputes, and regulatory matters.
11. Internal Compliance: Ensure that branches and departments follow applicable company policies and statutory requirements.
12. Management Reporting: Provide regular updates to the MD and management regarding compliance status, upcoming deadlines, pending matters, and potential legal risks.

Qualifications & Experience
- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI), preferably with relevant corporate experience.
- Knowledge of the Companies Act, 2013, MCA/ROC procedures, and applicable corporate laws.
- Experience in statutory filings, board documentation, legal drafting, and compliance management.
- Solid documentation, communication, coordination, and organizational skills.

Key Performance Indicators (KPIs):
- Timely completion of statutory and ROC/MCA filings.
- Zero avoidable penalties due to compliance delays.
- Accurate maintenance of statutory records.
- Timely renewal of licences and registrations.
- Regular compliance reporting and closure of pending legal matters

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Provident Fund

Work Location: In person

📌 Company Secretary & Compliance Officer (Bhubaneswar)
🏢 Gugnani Autocars
📍 Bhubaneswar