Assistant Store Manager – General Store

Job Summary

We are looking for a responsible and organized Assistant Store Manager to support the management of the general store, inventory handling, stock management, warehouse operations, asset management, and administrative store activities. The candidate will be responsible for ensuring the efficient functioning of store operations, maintaining accurate records, and ensuring the timely availability of materials and supplies.

Key Responsibilities

1. General Store Management

- Assist in the day-to-day management and smooth functioning of the general store.
- Supervise the receipt, storage, issue, and distribution of materials and supplies.
- Ensure proper organization, cleanliness, and maintenance of the store.
- Coordinate with departments to understand material requirements and ensure timely availability.

2. Inventory and Stock Management

- Maintain accurate inventory records and update stock registers regularly.
- Monitor stock levels and coordinate timely replenishment of materials.
- Conduct periodic physical stock verification and reconcile discrepancies.
- Monitor minimum and maximum stock levels and prevent overstocking, shortages, and wastage.
- Ensure proper documentation of stock receipts, issues, returns, and transfers.

3. Warehouse Management

- Ensure proper storage, handling, labeling, and arrangement of materials in the warehouse.
- Maintain an organized warehouse workplace and ensure the safe handling of materials.
- Monitor the condition of stored items and identify damaged, obsolete, or expired stock, wherever applicable.
- Coordinate the movement of materials between the warehouse and departments.

4. Administrative Store Operations

- Maintain purchase records, invoices, delivery notes, goods receipt notes, issue slips, and other store-related documents.
- Coordinate with the purchase, accounts,



administration, and other departments regarding material requirements and deliveries.
- Assist in preparing stock reports, consumption reports, and inventory statements.
- Ensure compliance with institutional policies and established store procedures.

5. Asset Management

- Maintain an updated asset register covering furniture, equipment, electrical items, and other institutional assets.
- Track asset allocation, transfers, returns, and disposal.
- Coordinate periodic physical verification of assets and report discrepancies.
- Monitor asset condition and coordinate maintenance, repair, and replacement requirements.
- Ensure proper tagging, identification, and documentation of institutional assets.

6. Team Coordination and Reporting

- Assist the Store Manager in supervising store activities and ensuring operational efficiency.
- Coordinate with internal departments to resolve store and inventory-related issues.
- Prepare regular reports on stock availability, asset status, material consumption, and pending requirements.
- Identify opportunities to improve store organization, inventory control, and operational procedures.

Educational Qualification
- Bachelor's degree in Business Administration, Commerce, Supply Chain Management, Logistics, or a related field is preferred.

Experience
- Relevant experience in general store management, inventory control, warehouse operations, and asset management is preferred.

Required Skills
- Knowledge of inventory management, stock control, and warehouse operations.
- Proficiency in MS Excel and inventory management software.
- Strong organizational, administrative, and record-keeping skills.
- Good communication, coordination, and problem-solving abilities.
- Attention to detail and the ability to maintain accurate records.
- Ability to manage multiple tasks and coordinate with different departments.

Work Location: In person

📌 Assistant Store Manager (Meloor)
🏢 Nirmala College of Health Science
📍 Meloor