Qualification: Diploma / Bachelors Degree in Mechanical Engineering, Supply Chain Management, Logistics, or a related discipline

Industry Preference: Manufacturing, Oil & Gas, Aerospace, Valves, or Precision Engineering

Job Purpose To manage and oversee end-to-end warehouse, stores, inventory, logistics, transportation, and dispatch operations, ensuring material availability, inventory accuracy, material traceability, safe storage, and on-time delivery. Ensure compliance with API Spec Q1, AS9100D, company quality procedures, and HSE requirements while optimizing logistics costs, improving operational efficiency, and leading the warehouse and logistics team.

Roles and Responsibilities

1. Oversee day-to-day warehouse and stores operations, including receiving, inspection coordination, storage, material issue, packing, and dispatch of raw materials, components, subcontracted items, and finished goods.
2. Ensure proper storage, preservation, identification, segregation, and handling of materials to prevent damage, deterioration, and contamination.
3. Implement FIFO/LIFO principles, as applicable, and maintain effective shelf-life, batch, and lot control.
4. Establish and maintain material identification and traceability systems in accordance with API Spec Q1, AS9100D, and company procedures.
5. Maintain accurate inventory records through regular physical stock verification, cycle counting, and stock audits.
6. Monitor inventory levels and identify slow-moving, non-moving, obsolete, and excess stock, initiating appropriate corrective actions.
7. Coordinate with Procurement, Production Planning, Quality, and other departments to forecast material requirements and ensure timely material availability.
8. Ensure accurate and timely ERP transactions for material receipts, issues, transfers, returns, stock adjustments, and dispatches.
9. Maintain Material Receiving Reports, inventory records, material traceability documents, inspection reports, Material Test Certificates (MTCs), Certificates of Compliance (CoCs), and other applicable quality records.
10. Coordinate with the Quality Department to verify material certifications, inspection status, and compliance with purchase order and quality requirements.
11. Ensure rejected and non-conforming materials are identified, segregated, documented, and controlled to prevent unintended use.
12. Plan, coordinate, and monitor inbound and outbound logistics activities, including transportation of raw materials, components,



subcontracted items, and finished goods.
13. Arrange suitable vehicles and transportation services based on shipment size, weight, delivery schedules, destination, and material handling requirements.
14. Coordinate with transporters, logistics service providers, suppliers, customers, and internal departments to ensure timely pickup and delivery.
15. Monitor vehicle placement, shipment status, transit schedules, delivery commitments, and proof of delivery (POD), and resolve delays or delivery discrepancies.
16. Ensure proper packing, marking, labelling, loading, unloading, and securing of materials to prevent transit damage and material loss.
17. Prepare and verify dispatch documentation, including delivery challans, invoices, e-way bills, packing lists, transport documents, and other applicable statutory records in coordination with Finance and Commercial teams.
18. Coordinate urgent and priority shipments to meet production requirements and customer delivery commitments.
19. Obtain and evaluate transportation quotations and select suitable transporters based on cost, service quality, delivery timelines, safety, and operational requirements.
20. Monitor freight expenses, transportation costs, vehicle utilization, and logistics budgets to identify cost-saving opportunities through route optimization, shipment consolidation, and improved vehicle utilization.
21. Verify transporter invoices against approved quotations, freight agreements, shipment records, and supporting documents before forwarding them for payment processing.
22. Evaluate transporter performance periodically and implement corrective actions for recurring delays, transit damage, documentation errors, and service deficiencies.
23. Coordinate with Production, Quality, Planning, Sales, and Customer Service teams to ensure finished goods are inspected, packed, and dispatched according to approved delivery schedules.
24. Maintain effective coordination for customer-supplied materials, returnable items, rejected goods, and materials returned by customers.
25. Lead and supervise warehouse,



stores, dispatch, and logistics personnel, ensuring adequate manpower allocation, work distribution, and achievement of operational targets.
26. Define roles and responsibilities, establish performance objectives, conduct periodic appraisals, and identify training and competency development requirements.
27. Ensure compliance with HSE policies, safe material handling, lifting, stacking, loading and unloading practices, and applicable transportation safety requirements.
28. Maintain warehouse housekeeping, 5S standards, storage discipline, and productive space utilization, conducting periodic safety inspections and ensuring timely corrective actions.
29. Drive warehouse and logistics digitalization through ERP inventory modules, barcode/RFID-based tracking, shipment monitoring, and electronic inventory records.
30. Investigate inventory discrepancies, shipment delays, material damage, and operational issues through root cause analysis and implement corrective and preventive actions.
31. Establish and monitor key performance indicators related to inventory accuracy, material availability, dispatch efficiency, freight costs, transporter performance, and on-time delivery.
32. Identify and implement process improvements to enhance warehouse productivity, logistics efficiency, inventory control, and supply chain performance.
33. Prepare for and participate in internal, external, customer, and certification body audits related to warehouse, inventory, material traceability, dispatch, and logistics operations.
34. Ensure timely closure of audit observations and non-conformities while maintaining compliance with applicable quality standards and company procedures.

Technical Skills and Competencies

- Warehouse and stores operations management.
- Inventory planning, stock control, FIFO/LIFO, batch tracking, and cycle counting.
- Inbound and outbound logistics and transportation management.
- Dispatch planning, shipment tracking, and delivery coordination.
- Freight cost control, transporter management, and logistics optimization.
- ERP-based inventory management and documentation control.
- API Spec Q1 and AS9100D quality management requirements relevant to warehouse activities.
- Material preservation, traceability, certification, and non-conformance control.
- Team leadership, 5S, HSE, root cause analysis, corrective actions, and continuous improvement.

📌 Assistant Manager (Pudukkottai)
🏢 Sayatva Industrial
📍 Pudukkottai