Position: Admin Manager

Department: Office Administration

Location: Bhubaneswar, Odisha.

Travel Requirement: Includes traveling for more than 15 days as and when required. Must be flexible for traveling across the country.

Job Summary

We are seeking an experienced and proactive Admin Manager to oversee office administration, vendor and stakeholder management, and the identification and establishment of new office premises. The incumbent will be responsible for ensuring efficient administrative operations, cost optimization, infrastructure readiness, and seamless coordination with internal and external stakeholders to support business expansion.

Key Roles & Responsibilities:

1. Office Premises Sourcing & Establishment:

- Identify, evaluate, and finalize suitable premises for new branch offices and other business establishments.
- Conduct site visits, assess location suitability, negotiate rental terms, and coordinate lease agreements.
- Manage end-to-end branch setup activities, including infrastructure development, furnishing, utilities, and operational readiness.
- Coordinate with landlords, brokers, contractors, and relevant authorities for timely office establishment.
- Ensure compliance with applicable statutory, safety, and regulatory requirements.

2. Vendor & Stakeholder Management:

- Identify, onboard, and manage vendors for infrastructure, housekeeping, security, maintenance, and other administrative services.
- Negotiate commercial terms, service agreements, and annual maintenance contracts to ensure cost efficiency.
- Monitor vendor performance, service quality, contract renewals, and timely payments.
- Build and maintain effective relationships with landlords, government authorities, service providers, and internal stakeholders.

3. Office Administration & Facility Management

- Oversee day-to-day administrative operations across corporate and branch offices.
- Ensure proper maintenance of office infrastructure, equipment, furniture,



and utilities.
- Manage office supplies, procurement, asset tracking, and inventory control.
- Supervise housekeeping, security, facility maintenance, and other support services.
- Coordinate office relocations, renovations, repairs, and infrastructure upgrades.

4. Budgeting, Cost Control & Compliance

- Prepare and monitor administrative budgets and infrastructure-related expenditure.
- Implement cost optimization initiatives without compromising operational efficiency.
- Maintain records of lease agreements, vendor contracts, statutory approvals, and administrative expenses.
- Ensure adherence to organizational policies, internal controls, and audit requirements.

5. Coordination & Reporting

- Collaborate with business, HR, Finance, IT, and Operations teams to ensure smooth branch establishment and administrative support.
- Track new office setup timelines, infrastructure readiness, and pending administrative activities.
- Prepare periodic MIS reports on administrative expenditure, vendor performance, and office establishment progress.

Educational Qualifications & Experience:

- Graduate in any discipline; MBA/PGDM in Operations, Administration, or Management will be preferred.
- 4-5 years of relevant experience in administration, facility management, vendor management, and office/branch establishment.
- Prior experience in Banking, NBFC, Gold Loan or other multi-branch organizations will be preferred.

Key Skills & Competencies:

- Strong vendor management and commercial negotiation skills.
- Experience in office premises sourcing and branch infrastructure development.
- Excellent stakeholder management and interpersonal skills.
- Solid planning, multitasking, and problem-solving abilities.
- Knowledge of facility management, procurement, and administrative compliance.
- Budget management and cost optimization capabilities.
- Proficiency in MS Office, particularly Excel and PowerPoint.
- Ability to independently manage multiple branch setup projects within defined timelines.

📌 Administration Manager (Bhubaneswar)
🏢 Annapurna Finance
📍 Bhubaneswar