Department: Administration | Experience: 2–5 Years | Reporting To: Admin Manager / Management

Role Overview

We are looking for an organised, proactive and responsible Admin Executive to manage day-to-day administrative activities and ensure smooth functioning of office operations. The role will be responsible for office administration, vendor coordination, facility management, records, supplies and employee support while ensuring that administrative requirements are handled efficiently and on time.

Key Responsibilities

- Manage day-to-day office administration and ensure smooth functioning of the workplace.
- Coordinate office maintenance, housekeeping, security and other facility-related requirements.
- Monitor office supplies, stationery, pantry items and other administrative requirements.
- Maintain adequate stock and coordinate timely procurement of office and facility supplies.
- Coordinate with vendors, service providers and contractors for maintenance and administrative requirements.
- Maintain records of vendors, contracts, AMC, bills, invoices and other administrative documents.
- Coordinate office repairs, maintenance and infrastructure-related requirements.
- Ensure proper upkeep, cleanliness and basic facilities across the office.
- Manage courier, dispatch, incoming and outgoing correspondence.
- Support employee requirements related to seating, access, stationery, ID cards and other administrative needs.
- Coordinate meetings, internal events, office arrangements and other administrative activities as required.
- Maintain accurate records of office assets,



equipment and other administrative items.
- Coordinate with Finance/Accounts for vendor bills, payments and administrative expenses.
- Monitor administrative expenses and support cost-effective procurement and vendor management.
- Ensure compliance with office policies, safety requirements and administrative procedures.
- Maintain confidentiality of company and employee information wherever required.
- Prepare basic administrative reports, trackers and MIS as required by Management.
- Handle any other administrative responsibilities or assignments entrusted by Management.

Candidate Profile

- 2–5 years of experience in administration, office management or a similar role.
- Graduate in any discipline.
- Valuable verbal and written communication skills.
- Strong organisational, coordination and follow-up skills.
- Good working knowledge of MS Office / Google Workspace, particularly Excel and Google Sheets.
- Strong attention to detail and ability to maintain accurate records.
- Ability to manage multiple administrative activities and priorities simultaneously.
- Proactive, responsible and solution-oriented approach.
- Good vendor management and negotiation skills will be an advantage.
- Experience in a corporate office environment will be preferred.

Join Our TEAM

Apply now to join Rao Consultants. Complete the form with your details and resume to explore exciting career opportunities. EMAIL US [email protected]

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📌 ADMIN EXECUTIVE (Ahmedabad)
🏢 Rao Consultants
📍 Ahmedabad